Residency Fellowship Coordinator 2

The Department of Pediatrics at the Stanford University School of Medicine is seeking a highly organized and motivated Fellowship Program Coordinator to support the Fellowship Programs within the Division of Gastroenterology, Hepatology, and Nutrition (Pediatric GI).

The Fellowship Program Coordinator is expected to manage, administer, and support the operations of the clinical fellowship programs, which may include multiple subspecialties. This role will establish program activities, prioritize program-related tasks, and ensure that important deadlines are communicated and met. This position applies analytical and critical thinking skills to strategically manage critical aspects of our fellowship programs, and ensures effective and efficient execution of our administrative processes and procedures for the programs. The job responsibilities will involve problem solving of administrative issues; handling sensitive and confidential information; serving as the liaison to the campus community, faculty, staff, and external organizations; coordination of administrative and HR functions; facilitation of events; and management of other program activities as assigned.

The Fellowship Program Coordinator has a challenging and rewarding job working with an exceptional group of faculty and staff in a dynamic and friendly work environment.

The Pediatric GI Division has ~30 pediatric gastroenterologists with nationally recognized expertise through their research, teaching, and clinical programs which attracts leading candidates to their fellowship program. We have a mission of healing children with digestive disease through innovation. Our Pediatric GI specialists provide comprehensive GI care to children throughout our region. We lead global destination programs that deliver highly specialized care and train the next generation of pediatric gastroenterologists, and inspire hope through innovation.  Our high quality, collaborative care is driven by cutting-edge research and active partnerships between doctors, nurses, and staff throughout the Stanford Children’s Health network, scientists at Stanford University, and patient families.  Together, we are changing the lives of children today and shaping care for tomorrow.

The Stanford University School of Medicine, Department of Pediatrics advances the health of infants, children, and adolescents worldwide through innovative medical care, research, training and advocacy. Ranked among the top in the nation, the Department of Pediatrics attracts medical students, interns, residents, fellows, and postdoctoral scholars from around the world. The department's programs offer a range of training opportunities in general pediatrics, critical care, and pediatric subspecialties-all within a variety of ambulatory, inpatient, and community settings. Moreover, while teaching the skills required for tomorrow's physician leaders, our programs challenge trainees to explore and develop their interests through basic science, clinical and community-based research.

The successful applicant for this position will be passionate about education, have program and project management experiences, and a desire to collaborate with a dynamic group of faculty, staff, and trainees on a mission to improve child health.

This position is a hybrid role, requiring on-site work at least two days per week in Palo Alto, CA. A resume and cover letter are required in order to consider an application complete.

Duties include:

·         Independently implement, administer and evaluate day-to-day activities of the clinical fellowship program(s) by identifying and executing responsibilities, making recommendations that impact policies, programs and standards, and ensuring compliance and follow-up, as needed.

·         Act as key contact for the program to interpret and apply complex policies, procedures and program guidelines (such as those from ACGME – Accreditation Council for Graduate Medical Education). Review exceptions to policies to determine if exceptions are allowable. Identify, troubleshoot and report compliance issues and assist in correcting situations.

·         Initiate and manage the annual recruitment, on-boarding and off-boarding processes, including coordinating all interviews and collecting feedback on applicants. Summarize ratings and provide recommendations to program director and selection committee.

·         Participate in ranking meetings and provide feedback on strengths/suitability of applicants. Communicate requirements to newly matched residents. Administer appointments to the hospitals/university. 

·         Manage the clinical fellowship and faculty evaluation process by establishing and executing project plans, timelines, and objectives. Present analysis of programs and evaluations.

·         Develop, distribute, maintain and analyze the fellow rotation, vacation and leave schedules based on accreditation requirements with oversight of Program Director.

·         Ensure compliance with accreditation, licensing board, professional association, ACGME requirements, GME Office requirements for the residency curriculum, goals and objectives for each level of training. Ensure trainees are credentialed before starting any rotation. 

·         Act as a liaison and advocate in support of fellows and hospital administration. Establish relationships and act as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program affiliation agreements, and external rotations. Manage the goals and objectives for fellows’ rotations through other clinics; recommend actions to be taken if goals are not being met.

·         May assist with budget activities for various fellowship activities, including monitoring expenses.

·         Plan annual events, organize meetings, and assist in the preparation for ACGME Site Visits and internal reviews. Develop brochures, invitations, or advertisements for events/lectures.

* - Other duties may also be assigned

Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. The salary for this position working in the California Bay area is between $90,963 to $111,702 based on commensurate experience and background.