Office of Global Scholarships Administration Associate (Part-Time)

🔍 Vice Provost for Student Affairs, Stanford, California, United States

📁: Student Services

📅   : Apr 25, 2024 Post Date

📅   : 103013 Requisition #

Business Title: Office of Global Scholarships Administrative Associate (Part-Time)
Unit: Bechtel International Center
Position type: Continuing

Are you looking to grow in the field of higher education, especially in the area of scholarships and fellowships? The Office of Global Scholarships (OGS) has an opening for a half-time OGS Scholarship Administrative Associate position. This role will provide administrative operational support to the Office of Global Scholarships Manager and staff regarding scholarship services. Some of the scholarships for overseas research and study abroad that are administered through our office include: Rhodes, Marshall, Fulbright, DAAD and many more.

About the Office of Global Scholarships at Bechtel International Center:
For over three decades, the Office of Global Scholarships (OGS), part of Bechtel International Center, has served as the office on campus that advises and administers overseas scholarships. The OGS works with undergraduates and graduate students as well as recent alumni pursuing scholarships for study and research abroad.
An ideal candidate will be especially skilled at:

Engendering trust and connecting with students.
Modeling healthy boundaries, self- and community-care and work-life balance.
Taking initiative and navigating a decentralized campus.
Connecting with and supporting students and trusting the integrity of their unique paths.
Developing, managing, supporting and assessing student-centered programs.
Writing and editing.
Designing and curating intentional and visually engaging physical and digital spaces.

In this role, you will:
ADMINISTRATION

Review and process documents and forms such as scholarship applications for completeness, track files for follow up and distribute for review.
Input data, update electronic databases, websites, literature, and associated materials.
Collect, gather and validate data, prepare basic reports.
Coordinate logistics for outreach, activities, meetings, and help organize scholarship selection committee panels.
Respond to routine inquiries from students, faculty, external constituents, and staff.
Research and resolve routine issues, refer complex issues to other staff.
Contribute to general office administration and process improvements.
Help maintain OGS website, update deadlines and scholarship/fellowship materials.

OUTREACH

Manage complex scholarship databases and maintain record keeping systems daily (including Excel, webforms, Google Drive, and other web-based platforms.)
Assist with outreach and publicity of scholarships - information sessions, application workshops, panel events and deadlines.
Create and edit newsletters, design posters, post to other social media channels and outlets such as Instagram.
Manage mailing lists, draft communications to students, departments, stakeholders.
Design, edit and format presentations, GoogleSlides, PowerPoints, handouts, and handout guides.
May provide advising assistance to students on scholarships such as Fulbright English Teaching Assistantship (ETA) Grants, Gilman, and Critical Language Scholarship (CLS).

CUSTOMER SERVICE

May train and direct day-to-day activities of student and temporary workers.
Other duties may also be assigned.

Minimum & Preferred Qualifications:

Associate degree and one year of relevant experience, or a combination of education and relevant experience.
Computer and office administration skills, knowledge of social media platforms
Strong verbal and written communication skills
Customer service skills
Ability to learn compliance with legal, financial, and university policies and external regulations

In addition, our preferred requirements include:

Bachelor's degree
Advanced technical skills and demonstrated experience with Google Workspace, Microsoft Office, Canva, Slack, office software, webforms, email applications, intermediate or above Excel skills
Some study abroad experience or international living
Strong writing background, academic familiarity, and some research experience
Excellent interpersonal skills
Experience working with people from diverse backgrounds
Quick learner and collaborative team player
Ability to prioritize, multi-task, and handle frequent interruptions
Ability to use Mac computers (desktop, laptop) and Apple products
Demonstrated success in following through and completing routine tasks as well as working under pressure to meet deadlines in a face-paced environment
Strong organizational skills, accuracy, and attention to detail.
Sharp proofreading and editing skills

Working Conditions:

This is a hybrid position which requires 2-3 days of on-site work per week.
Monday-Friday 4 hours per day
During the peak season ability to work outside these regular hours.

The expected pay range for this position is $22.88 to $35.29 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply:
We invite you to apply for this position, please submit your résumé and a one-page cover letter along with your online application.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts, and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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