Executive Assistant to the Chair

DESIRED QUALIFICATIONS:
A positive attitude and a passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities.

•    Experience in an Academic/Medical Setting.
•    Prior Stanford experience.
•    Demonstrated ability to take initiative and ownership of projects with impeccable follow-through.
•    Ability to think creatively and calmly when it comes to quick and unplanned changes in schedule.
•    Must be able to work collegially with faculty, executives and staff for both internal and external to Stanford.
•    Must possess the ability to make decisions, present them, and follow through with implementation.
•    Possess exceptional organizational, analytical, and quantitative skills, good judgment, flexibility, and ability to work independently and strong attention to detail.
•    Exceptional problem-solving skills and ability to seek ways for operational improvement.
•    Ability to be highly proactive and resourceful, synthesize information from many sources, prioritize own work, and multi-task in a dynamic environment.
•    Must possess excellent computer skills and willingness to constantly learn new technical systems.
•    Website development and events planning experience.
•    Excellent customer service, communications, and interpersonal skills.
•    Ability to be highly flexible, adaptive, and organized.
•    Bachelor’s degree highly preferred.

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and five years of relevant experience or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
•    Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications. 
•    Excellent verbal and written communication skills, including editing and proofreading.
•    Excellent planning and organizational skills.
•    Ability to take initiative and ownership of projects.
•    Demonstrated ability to handle sensitive issues and maintain confidentiality.
•    Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
•    Ability to multi-task, adapt to changing priorities and meet deadlines.

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

•    Constantly perform desk-based computer tasks.
•    Frequently sitting.
•    Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
•    Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

May work flexible work schedule including weekends.