Director of Finance and Administration (DFA 2) - Ophthalmology

CORE DUTIES:
Department leadership:

• Develop strategic plans of considerable complexity and scope for the department of ophthalmology, and its research, education, and clinical programs in collaboration with the chair, faculty, and health system leadership.
• Set the direction of the department of ophthalmology’s internal academic and administrative policy for programs and administrative operations.
• Propose and manage the implementation of complex and significant programmatic changes that may impact the department of ophthalmology’s academic and research capabilities.
• Serve as the primary liaison and collaborate with the School’s central functions, Research Management, Fiscal Affairs, Human Resources, Academic Affairs, and Facilities management on department of ophthalmology initiatives.
• Direct staff and provide leadership to achieve goals and vision of the department of ophthalmology.
• Consult and advise senior leadership as needed.

Finance:

• Responsible for the financial viability and success of the department of ophthalmology.
• Partner with the health systems in development of business plans and program planning; negotiate and monitor funds flow and productivity targets. Recommend and develop strategies for clinical cost accounting, revenue management and productivity reporting.
• Oversee the department of ophthalmology’s annual consolidated budget planning process. Responsible for committing resources (within school and university guidelines) with limited review by chair and faculty leadership.  
• Develop comprehensive financial analysis and advise senior leadership on investment decisions.  
• Design compensation plans, new faculty recruitment packages, & manage annual incentive payments for faculty; ensure incentives are accurate and equitable.
• Administer annual salary setting process for faculty, annual review of incentive plan, and year-end incentive processes.
• Assess, implement, and monitor strong financial internal controls to ensure compliance with school, university, and agency policies.

Operations & Administration:

• Partner with health systems to achieve patient satisfaction, value improvement, and quality of care goals.
• Represent and negotiate the department of ophthalmology’s current and future needs in regard to education, research, clinical, and service facilities with the school and health system leadership.
• Support program directors and faculty in management of educational programs including, program reviews, alignment to policies, and academic appointments of visiting faculty.
• Interpret, implement and ensure compliance with academic and administrative policies and procedures within the department of ophthalmology.
• Manages the research resources of the department, to include grant and contract staff and processes, research staff support, capital equipment, IRB, and Protected Health Information (PHI) compliance issues.
• Support the central academic affairs with faculty recruitment, reappointment, and promotions.
• Manage the information requirements and communication needs of the department including website and online presence.
• Manage facilities to ensure effective, efficient, and safe operations, including space planning and manage equipment and inventory.

Talent Management/Coaching:

• Direct the overall human resources and organizational development goals of the department of ophthalmology.
• Provide leadership in continuous improvement for business processes, coach staff, and work with School of Medicine Process Excellence team to build process improvement efforts.
• Ensure all personnel management functions are successfully performed, including recruitment and retention, employee on-boarding, personal development, career coaching, employee relations, grievances and the equitable administration of compensation programs.
• Responsible for ensuring a diverse and inclusive environment for staff, faculty, and trainees who represent diversity in race, ethnicity, gender identification, disability and abilities, sexual preference, and perspectives.
• May independently or in collaboration with University human resources, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.

MINIMUM REQUIREMENTS:

Education & Experience:

• Master’s degree (BA, Health Care Administration, Public health or related field) or combination of education and relevant experience.
• Five years of progressively responsible managerial experience including financial and budget preparation.
• Three years of supervisory experience.

Knowledge, Skills and Abilities:

• Demonstrated strategic leadership, planning and change management skills
• Ability to demonstrate a high level of diplomacy in persuading and influencing a wide variety of people at various levels to achieve results.
• Advanced financial expertise in accounting, budget planning, and financial forecasting.
• Strong knowledge of industry standards and/or regulatory requirements.
• Demonstrated ability to identify and analyze all pertinent information/data to make and communicate decisions to meet the unit's current and future financial, research, academic and administrative needs.
• Exceptional negotiation and effective interpersonal skills negotiation and political acumen skills.
• Ability to establish a culture of integrity within their unit and with those external to the units.
• Demonstrates to others that he/she is direct, truthful and credible.
• Demonstrated skills as a receptive listener, influential and persuasive and seeks to understand the differing sides of each situation.
• Strong knowledge of industry standards, trends and/or regulatory requirements.

DESIRED SKILLS:

• Experience managing NIH and NIS portfolios
• Experience in a clinical enterprise and / or academic medical center
• Experience with Pre-Award and Post Award management
• Experience partnering with leadership to build and promote the educational curriculum within a  department.
• Experience administering or managing operations and finance (faculty compensation and time allocation)

CERTIFICATIONS AND LICENSES:
None

PHYSICAL REQUIREMENTS:                 

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds;
• Rarely twist/bend/stoop/squat, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.