87491 Requisition #
Thanks for your interest in the Assistant University Archivist position. Unfortunately this position has been closed but you can search our 904 open jobs by clicking here.


Minimum Requirements:

Education and Experience:

•    MLS from an ALA-accredited program or equivalent required; a concentration in archives preferred; a second master’s or other advanced degree is desirable.
•    Minimum of five (5) years’ experience processing and cataloging archival or manuscript collections required.


Knowledge, Skills and Abilities:

•    Knowledge of current library and archival descriptive and metadata standards (e.g. DACS, EAD, MODS) required.
•    Theoretical and practical knowledge of current cataloging procedures and principles as defined in RDA/AACR2 and LC authorities, required. Ability to learn rapidly and implement new cataloging procedures and principles adopted by the Department and Stanford
Libraries, required.
•    Familiarity with collections management and tracking applications, such as Aeon, ArchivesSpace, Sirsi/Dynix, or Voyager, required.
•    Documented ability to work well with donors and potential donors of archival materials and collections to Stanford in addition to being a excellent partner with curators bringing archival holdings, required.
•    Demonstrated consistent accuracy and attention to detail while maintaining a very high
level of productivity, required.
•    High level of proficiency with computers and desktop applications, including Microsoft
Office suite (especially Word and Excel), FileMaker Pro, Acrobat, MarcEdit, Oxygen,
OpenRefine, and Google Apps, required.
•    Effective oral and written communication skills, as well as polished presentation skills required.
•    Excellent analytic and problem-solving skills required.
•    Demonstrated commitment to diversity, equity, and inclusion required.
•    Ability to work independently and as a team member in a rapidly changing environment
on a variety of simultaneous workflows, required.
•    Commitment to professional development and service required.
•    Knowledge of current trends and issues in archival practices including preservation and
use of electronic records highly preferred.
•    Familiarity and experience with web archiving applications, workflows, and uses of local as well as remote storage, retrieval, and access systems, preferred.
•    Acquaintance with Linked Data developments in metadata creation and use, preferred.
•    Experience creating and maintaining websites preferred.
•    Experience creating online exhibits of archival collections preferred.


Physical Requirements:

•    Constantly perform desk-based computer tasks.
•    Frequently sitting.
•    Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation,
grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 40 pounds (and rarely, up to 50 pounds) using various assistive aids when working with collection materials.
•    Rarely twist/bend/stoop/squat, kneel/crawl.
•    Must be able to push/pull and maneuver a fully loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


Working Conditions:

•    May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold;
work extended hours, evenings, and weekends.
•    Must have a valid California driver's license and be able to drive a delivery van.


Work Standards:

•    This position includes a requirement of in-person work (post-COVID).
•    Interpersonal skills: Demonstrates the ability to work well with Stanford colleagues and
clients and with external organizations.
•    Promote culture of safety: Demonstrates a commitment to personal responsibility and
value for safety; communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.
•    Subject to and expected to comply with all applicable University policies and
procedures, including but not limited to the personnel policies and other policies found
in the University's Administrative Guide, http://adminguide.stanford.edu/.


Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.


Read about Stanford Libraries values: https://library.stanford.edu/our-values.


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