Student Services
86541 Requisition #

School Description: The School of Humanities and Sciences (H&S) is the center of a world-class liberal arts education at Stanford University. H&S encompasses 23 departments—from Art and Art History, English, and History to Economics, Mathematics, and Biology—as well as 23 interdisciplinary programs. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description: Art & Art History

Position Summary: The Department of Art & Art History is seeking a Student Services Specialist to serve as the primary resource for approximately 145 undergraduate students in three department majors and minors, two undergraduate Honors programs, and a co-terminal Master’s degree, and provide related support to faculty. The SSS manages multiple critical projects including WASC reporting requirements, management of the Arts Portfolio application, department materials grants, and hires and manages three undergraduate Peer Advisors. The SSS develops, implements, and seeks to improve processes and procedures including major/minor declaration, peer advisor recruitment and hiring, and CPT and internship course enrollment.

The SSS makes recommendations and resolves questions on issues regarding admission, financial aid, advising, registrar services, visa services, and academic services. This role also provides advice to students on a range of issues, including academic program policies, academic progress, and career plans, to guide them in making appropriate choices and decisions. The SSS works closely with the Directors of Undergraduate Study and other department faculty and offices across the University, typically Admissions, the International Center, Office of the Registrar, and Undergraduate Advising and Research, to resolve student issues. The SSS reports to the Student Services Manager and will be cross-trained in the requirements and systems of the graduate programs in order to provide backup support for that role. The SSS is responsible for departmental undergraduate recruitment activities, including participation in the university-wide Admit Weekend event. The SSS uses a variety of web-based applications including PeopleSoft, Oracle BI, Slideroom, and Google forms. The Student Services Specialist should demonstrate excellent problem-solving skills and judgment, be detail oriented, highly motivated, enthusiastic, well-organized, and able to work independently. Please upload a cover letter describing your qualifications and a resume to be considered for this position.

The ideal candidate is a friendly, proactive and dependable self-starter with superior interpersonal and communication skills. This is a busy position at times requiring a high level of professionalism, productivity, accuracy, organization, multi-tasking, independence, sound judgment, and decision-making. The position requires a motivated person with a positive attitude and a passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities.

In this role, you will:
  • Review documents and forms for completeness, track files for follow up and distribute for review.
  • Research and resolve routine issues, refer complex issues to other staff.
  • Input data, update electronic databases, web sites, literature, and associated materials. May collect, gather and validate data, prepare basic reports.
  • Coordinate logistics for outreach activities, meetings, and events.
  • Respond to routine inquiries from students, faculty, external constituents, and staff.
  • Serve as a subject matter resource to students and other departments.
  • Contribute to general office administration and process improvements.
  • May train and direct day to day activities of student and temporary workers.

To be successful in this role, you will bring:
Education & Experience:

Associates degree and one year of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:
  • Strong written and verbal communication skills.
  • Basic computer skills, including experience with Microsoft Office Suite.
  • Customer service skills.
  • Basic office administration skills.
  • Ability to learn compliance with legal, financial, and university policies and external regulations.
Certifications and Licenses:
  • Frequently sit, perform desk-based computer tasks.
  • Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
In addition, preferred requirements include:
  • Superior written and verbal communication skills
  • Advanced office administration skills
  • Ability to quickly learn new systems and procedures
  • A cover letter describing your qualifications and interest as well as an uploaded resume
Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

Other duties may also be assigned, not all unique aspects of this job are covered by this job posting. A full job description will be shared during the interview process.


Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law


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