Specialized Services Associate, Gift Processing

92331 Requisition #
Thanks for your interest in the Specialized Services Associate, Gift Processing position. Unfortunately this position has been closed but you can search our 975 open jobs by clicking here.



Education & Experience: 

Bachelor’s degree and two years of relevant experience or combination of education and relevant experience. 


Knowledge, Skills and Abilities: 

  • User knowledge and demonstrated experience of financial systems, internet and computer literacy. 
  • Understanding and ability to apply basic accounting skills and concepts. 
  • Demonstrated communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal audiences and client groups. 
  • Discretion, integrity, and the ability to work with highly confidential material are essential; general understanding of accounting principles is also required.   
  • •    Dependable, reliable, and capable of working as a team with the Development Services staff to ensure that gifts and biographic information are processed quickly and accurately.  
  • •    Knowledge of Windows, Microsoft Office applications, especially Excel, and Outlook (or another email system) skills are highly desirable.   


Advanced level of demonstrated proficiency in the following areas:    

  • Policies and Procedures:  Understanding of fundraising and development and the link between gift processing, fundraising and his/her daily tasks is necessary. Able to apply Development Services procedures and university policies to gift processing and biographic updates. 
  • Commitment to Task: Able to start and persist with specific courses of action while exhibiting high motivation and a sense of urgency.  
  • Able to deal intelligently and sensitively with the public by phone, fax, or email and to work cooperatively with OOD and other university staff.   
  • Interaction:  Demonstrate a high degree of professionalism in their work and ability to interact successfully with a wide variety of internal and external customers. Demonstrate customer service expertise and orientation. Excellent follow-through, tact, integrity, and the ability to handle confidential information are a must. 
  • Versatility:   Extraordinary attention to detail, ability to work with minimal supervision and as a full member of the team; flexibility in changing tasks and priorities; ability to handle pressure, a high-volume workload, frequent interruptions and strict deadlines with minimal absences.   
  • Decision Making and Problem Solving:  Demonstrate initiative and independent decision-making in areas such as identification of problem areas or situations; development, implementation, and completion of any necessary solutions; creation or revision of procedures as needed; professional advice and response to internal and external inquiries. 


Certifications and Licenses: 




  • Constantly sitting. 
  • Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork. 
  • Occasionally stand/walk, lift/carry objects weighing 11-20 pounds. 
  • Rarely reach/work above shoulder. 

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. 



  • Routine extended working hours during peak cycles. 
  • Work location the main Stanford campus.  Hybrid work schedule available. 



  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. 
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. 
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu. 



Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives.  We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community. 


Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TEDTalk, film screening, or listen to a renowned author or global leader.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall or choose from hundreds of health and fitness classes at our excellent exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts, and more!


The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. 


Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. 

My Submissions

Track your opportunities.

My Submissions

Similar Listings

Office of Development, Redwood City, California, United States

📁 Development

Office of Development, Redwood City, California, United States

📁 Development

Office of Development, Redwood City, California, United States

📁 Development

Global Impact
We believe in having a global impact

Climate and Sustainability

Stanford's deep commitment to sustainability practices has earned us a Platinum rating and inspired a new school aimed at tackling climate change.

Medical Innovations

Stanford's Innovative Medicines Accelerator is currently focused entirely on helping faculty generate and test new medicines that can slow the spread of COVID-19.


From Google and PayPal to Netflix and Snapchat, Stanford has housed some of the most celebrated innovations in Silicon Valley.

Advancing Education

Through rigorous research, model training programs and partnerships with educators worldwide, Stanford is pursuing equitable, accessible and effective learning for all.

Working Here
We believe you matter as much as the work

Group Dance Class In A Gym
Nora Cata Portrait

I love that Stanford is supportive of learning, and as an education institution, that pursuit of knowledge extends to staff members through professional development, wellness, financial planning and staff affinity groups.

Nora Cata

School of Engineering

Students Working With A Robot Arm
Philip Cheng Portrait

I get to apply my real-world experiences in a setting that welcomes diversity in thinking and offers support in applying new methods. In my short time at Stanford, I've been able to streamline processes that provide better and faster information to our students.

Philip Cheng

School of Medicine

Students Working With A Robot Arm
Denisha Clark Portrait

Besides its contributions to science, health, and medicine, Stanford is also the home of pioneers across disciplines. Joining Stanford has been a great way to contribute to our society by supporting emerging leaders.

Denisha Clark

School of Medicine

Students Working With A Robot Arm
Laura Lind Portrait

I like working in a place where ideas matter. Working at Stanford means being part of a vibrant, international culture in addition to getting to do meaningful work.

Laura Lind

Office of the President and Provost

Getting Started
We believe that you can love your job

Join Stanford in shaping a better tomorrow for your community, humanity and the planet we call home.

  • 4.4 Review Ratings
  • 86% Recommend to a Friend
  • 88% Approve of President

View All Jobs