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Finance
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89731 Requisition #

ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES:

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

 

Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing high-quality services to students and other members of the university community. The department has an annual operating budget of over $350M, operates 24/7/365, and oversees a $3B asset portfolio comprising a 7 million sq. ft. physical plant across the campus. In autumn quarter of the 2021-22 academic year, R&DE will return to providing housing for over 13,000 students and dependents, serving meals at 17 dining halls, 12 retail locations, and operating athletic concessions and conference operations. Additionally, R&DE comprises 900 FTE staff in the following divisions: Student Housing Operations, Stanford Dining, Stanford Hospitality & Auxiliaries, Stanford Conferences, Maintenance Operations and Capital Projects, and a team of R&DE strategic business partners: Finance & Administration, Information Technology, Human Resources, and Strategic Communications.

 

“Students (Customers) First” is the mantra of R&DE and our strategic goals reflect our commitment to delivering quality and excellence to our constituents every day.  In R&DE,“Excellence is defined by aligning our strategic goals and performance with our vision.”

 

Stanford and R&DE are committed to creating and sustaining a diverse environment. R&DE’s dedication to promoting diversity, multiculturalism, and inclusion is reflected in our work of providing service excellence to our students.  Diversity is more than a commitment—it is foundational to what we do. We are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other characteristics that make us different. 

 

JOB DESCRIPTION:

Stanford University’s Residential & Dining Enterprises (R&DE) is looking for a Senior Financial Analyst to join our Finance & Administration team. If you like variety of work, enjoy collaborating with operators to optimize business, thrive in a dynamic-fast paced learning environment, and you would be proud working for an organization that serves future leaders of the world, this may be the opportunity for you.

 

Residential and Dining Enterprises (R&DE), a department within Stanford University, operates a number of different lines of business serving students, faculty and staff. Those lines of business relate to the development, construction, day-to-day management, maintenance, and renovation of over 300 housing facilities across campus, as well as food and food-related offerings within a variety of cafes, dining halls, catering, concessions, and vending across campus. There are many ancillary services that support these core businesses. Each of these lines of business requires different financial needs, including financial planning, budgeting, accounting, business analysis, reporting, and process improvement. Beyond this position, there are many other opportunities within R&DE and Stanford that allow you to continue growing and thriving throughout your career.

 

Stanford University, located between San Francisco and San Jose in the heart of

California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world. Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing the highest quality services to students and other members of the university community in a sustainable and fiscally responsible manner. The Department is the steward for one third of Stanford’s physical plant and has a $269 million annual operating budget. R&DE is made up of over 800 staff members, it houses 13,000+ students and their dependents, and serves 6 million meals annually to students, conference, catering, retail, and concession guests.

 

JOB PURPOSE:

 

Support the financial operations of Stanford Hospitality and Auxiliaries (SHA), a self-sustaining business unit that generates revenues from retail café and vending food operations, stadium concessions, catering services, and a campus hotel and Stanford Conferences (SCS), a self- sustaining business unit that generates revenues from Youth and Adult Summer Conferences and Meeting Planning and Registration Services. The Senior Financial Analyst will work closely with Food Service and Hospitality Operators, Conference Account Managers, and Meeting Planners to provide finance and accounting support and proactively identify ways to improve their business and the bottom line. In addition, the Senior Financial Analyst will provide occasional guidance, supervision, and mentorship of teammates, create new processes,

 

procedures, or tools to improve operational efficiencies, and provide financial reports to Senior Management and Executive Leadership.

 

CORE DUTIES*:

 

  • Perform highly analytical, complex finance and control functions; multi-dimensional and complex reconciliations and related analysis; prepare or review and approve complex transactions and higher level dollar value transactions.
  • Research, and synthesize data; interpolate results from large amounts of data, identify trends in data, draw conclusions, develop solutions, present and implement recommendations, and create follow up analysis.
  • Develop complex budget and forecasting scenarios, long-range planning and analyses for financial reporting and presentations; design and run ad hoc reports.
  • Identify and resolve unique issues with substantial significance; recognize exceptions, and conduct in-depth analysis using advanced technical knowledge and experience. Recommend and develop solutions that may require policy changes or the development of new processes; maintain broader organizational and university perspective in decision making.
  • Review, design, and implement appropriate internal control programs, research new regulations, and implement approved changes. Manage compliance program for area of responsibility, interpret internal policy and external regulations, and create and/or review complex compliance reports.
  • Lead and execute unit or cross functional projects and teams, make decisions regarding projects and programs affecting operational effectiveness, policies, or processes.
  • Engage in continuous critical analysis of existing systems and processes; make recommendations to achieve greater efficiencies and improve internal controls. Define requirements, develop and implement complex test cases, perform testing and analyze results.
  • Lead and support unit and organization strategy and change management initiatives.
  • Provide training on new financial systems. Represent organization to client group(s) and external partners; serve as subject matter expert on matters that involve complex technical, financial, or subject matter expertise.
  • Assess client and business needs, and formulate recommendations to determine approach to managing and completing processes.
  • May supervise, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
  • Oversee the Financial Reporting Cycle and Financial Close Cycle for two separate Residential and Dining Enterprises divisionsStanford Hospitality & Auxiliaries and Stanford Conferences
  • Provide additional operational support for Residential and Dining Enterprises sponsored events and weekend Football games.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and six years of relevant experience or combination of education and relevant

experience.

Knowledge, Skills and Abilities:

  • Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
  • Advanced knowledge of Enterprise Resource Planning and financial systems; internet and computer literacy.
  • Knowledge of Generally Accepted Accounting Principles (GAAP).
  • Advanced professional communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences, client groups, and management.
  • Strong project management skills and ability to contribute to or lead part of a multi- functional team.

Certifications and Licenses: None

 

PREFFERED QUALIFICATIONS:

Excel Macros,VBA, SQL, or additional advanced financial modeling skills in tools such as Tableau and OBI to develop and design financial and operational reporting.

 

PHYSICAL REQUIREMENTS*:

  • Constantly sitting.
  • Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
  • Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
  • Rarely reach/work above shoulder.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

 

WORKING CONDITIONS:

  • Routine extended working hours during peak cycles; travel to school/unit sites across university.

 

WORK STANDARDS:

 

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

 

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

 

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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