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Research Proposal Editor
Job Code:  4252
Job Grade:  I
FTE:  100%, Exempt, Continuous

School of Engineering, Office of the Dean  


The School of Engineering (SoE)

SoE has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff facilitate SoE’s efforts to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

In support of SoE, Engineering Research Administration (ERA) is a high-volume and productive administrative unit that collectively manages the pre- and post-award activities for a large and diverse portfolio of sponsoring agencies (over 290 different funders). SoE’s nine academic departments currently have over 250 principal investigators, who collectively submit an average of 45 proposals per month, with high volume throughout the year. Assistant professors collectively submit an average of five proposals per month. Proposals range greatly in size and scope.

ERA seeks a Research Proposal Editor to assist faculty who are submitting research proposals, most commonly to federal sponsors. You will report to the assistant director of ERA, and will focus on supporting assistant professors who are less experienced with proposal writing. You will provide writing support and partner with faculty to focus and refine proposals that are critical to a successful start for our newest professors. Additionally, you will lead and facilitate grant writing workshops and meetings for junior faculty (and postdocs where appropriate).

Are you a successful and experienced grant-writer?

Are you ready to share your expertise in the art of grant writing?

This opportunity may be just the job for you!

As subject matter experts, faculty are responsible for drafting the technical components of their proposals, and your role is to assist/facilitate the process. Your responsibilities will include:

  • Assess flow and layout to improve the overall presentation.
  • Collaborate with ERA research administrators to understand and coordinate the proposal’s submission requirements and timeline.
  • Collaborate with faculty to understand the proposal’s technical activity and update/finalize technical proposal sections.
  • Develop and deliver seminars, workshops, and guidance materials to train junior faculty in the art of grant writing.
  • Edit proposals to improve readability.
  • Maintain compliance with solicitation requirements.
  • Proofread draft proposals to correct errors in spelling, punctuation, and syntax.
  • Refine arguments to ensure that the research work is persuasively conveyed. 

To be successful in this role, you will possess:

  • Bachelor's degree and five years of relevant work experience, or combination of education and relevant experience.
  • Ability to establish and maintain positive and effective working relationships with coworkers, faculty, students and staff.
  • Ability to maintain confidentiality.
  • Ability to produce quality writing within a compact, intensive timeframe.
  • Excellent time and project management skills.
  • Experience in developing and delivering workshops.
  • Experience with Adobe Premiere, including Adobe Acrobat.
  • Experience writing and editing material in a wide range of engineering disciplines.
  • Experience writing and editing technical proposals for federal and non-federal sponsors.
  • Expert-level abilities in Microsoft Office, particularly MS Word.
  • Knowledge of LaTex (or similar tool) for the construction of mathematical formulas.
In addition, preferred requirements include:
  • Master’s degree in science and technical journalism, science and technical writing, or a technical field desired.
  • Previous experience with grant proposal development desired.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. In order to be considered, please submit a cover letter and résumé along with your online application. Your one-page cover letter should briefly describe your background and provide examples of your relevant experience. 

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