Research Development Specialist (proposal development, strategy, grant writing, editing, and training)

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Administration
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89557 Requisition #

SCHOOL/UNIT DESCRIPTION:

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives.

 

The Stanford Research Development Office (RDO) is a brand new, central research development office, housed within the Office of the Vice Provost and Dean of Research (VPDoR) and led by the Director of Research Development. VPDoR provides guidance and support to facilitate, nurture, and safeguard a thriving research ecosystem. Within this framework, the newly founded RDO aims to strengthen competitiveness of collaborative research proposals from Stanford faculty through project-opportunity alignment, early preparation, and proposal development support. With a focus on the concept/narrative side of the proposal, RDO complements other pre-award services such as budget development by local research administration support and compliance review and submission by the Office of Sponsored Research. RDO supports research teams from across the University, with an emphasis on collaborative, multi-disciplinary, complex, or strategic proposals.

 

Stanford is creating a new school around the topic of climate and sustainability to advance knowledge critical to sustaining life on Earth through fundamental research across the natural, engineering and social sciences; political and economic drivers; and humanities and arts. The school will align the considerable expertise that exists across academic units around knowledge, education, and solutions for the urgent challenges facing the planet.

 

Join us at RDO as we build a team of 4-5 collaborative, talented and dedicated staff from the ground up. This is an exciting time for both Research Development (RD) and sustainability and climate research at Stanford, with a unique opportunity to help shape the direction of our office and to contribute to a major priority area for the university. We complement RD support that already exists locally within Stanford at some of the Schools, extending the reach of RD across the University and creating new services. We aim to sustain a culture of integrity and operational excellence. We operate on the basis of accountability, collaboration, empowerment, equity and inclusion, growth and adaptability, and open communication.

 

Our VPDoR Diversity Journey:

  • We create a hub of innovation through the power of diversity of disciplines and people.
  • We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
  • We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
  • We promote a culture of belonging, equity, and safety.
  • We embed these values in excellence of education, research, and operation.

 

POSITION SUMMARY:

We are hiring one (1), full time (100% FTE), fixed term Research Development Specialist for three (3) years. Although not guaranteed, there will be potential for an extension/renewal following the initial 3 years contingent upon additional funding commitments and/or programmatic needs.

 

The Research Development (RD) Specialist will support faculty teams from across the University, with a focus on large, collaborative research proposals in the STEM fields (including social sciences) and a particular emphasis on proposals related to climate and sustainability research.

 

As we build up the Stanford Research Development Office (RDO), you will have the opportunity to help define and fine-tune our programs, processes, and activities. Under the general direction of the Director of Research Development, you will have a crucial role in creating RD activities and resources at Stanford. You will support Principal Investigators (PIs) and proposals teams in the development of responsive and competitive proposals for funding through grantsmanship, consultations, and project management. You will also have a central role in facilitating early preparation and team formation for strategic opportunities. This may include workshops, networking events, funding opportunity dissemination, written guides and resources, and more.

 

This position is a unique blend of a central office position with a topical emphasis area in which to build deeper content knowledge and closer relationships. As such, the RD Specialist will work closely with faculty and other proposal support staff at Stanford – in particular with those who will join the new school for climate and sustainability – and at collaborating institutions, as well as with colleagues within RDO and VPDoR. This position thrives through a skilled approach, a collaborative spirit, a solution-oriented attitude, and a willingness to go the extra mile.

 

IN THIS POSITION YOU WILL:

  • Provide individualized grantsmanship advice, writing and editing support, and project management assistance/expertise to faculty and proposal teams from across the University, with emphasis on those in climate and sustainability research. In consultation with the Director, provide level and type(s) of support to best meet the needs of the proposal team and maximize RDO’s impact:
    • Analyze sponsor guidelines and past awards to advise the PI on sponsor expectations and help guide responsive concept development
    • In consultation with the PI and in collaboration with the research administrator, help manage the entire proposal process, from concept development through proposal submission, including management of meetings, task assignments, timelines, document sharing and version control.
    • Advise on and draft specific (non-science) sections, such as management or broader impacts plans and attachments
    • Review, edit, format, and proofread any or all proposal components
  • Identify, create, and implement new or improved proposal resources for faculty PIs, including RDO webpages; tools, tips, templates and other written resources; newsletters; presentations and workshops.
  • Teach and/or support workshops and programs to support grant writers, with a current focus on collaborative PI teams and early career faculty. Example topics may include the Science of Team Science, Research Centers, Introduction to a Sponsor (e.g., NSF, DOE) or Program, Grant Writing Skills, etc.
  • Contribute to targeted funding opportunity dissemination
  • Under guidance of the Director, contribute to RDO’s stakeholder engagement, data collection and analysis, collaborations, and communications to the University community.
  • Be an active RDO team member; share experiences, knowledge and best practices, and collaborate on projects as appropriate.

 

Please note that due to current COVID-19 safety measures, our office is working fully remote through Spring 2021. Once COVID-19 safety measures are no longer applicable, this position will be based on the Stanford campus. An option of telecommuting* will be considered, subject to satisfactory job performance and operational need. (* for the definition of telecommuting, please visit https://adminguide.stanford.edu/chapter-2/subchapter-1/policy-2-1-20)

 

For consideration, applications must include, as separate documents, a letter of interest and a resume. This position will remain open until filled, with a first review date of May 25, 2021.

 

DESIRED QUALIFICATIONS:

  • Advanced degree in a related field and/or 5+ years of relevant experience preferred
  • Demonstrated expertise in proposal development for various funders (e.g., NSF, DOE, NASA, etc.)
  • Demonstrated expertise in grant writing (i.e., correct, clear, concise, and compelling writing)
  • Demonstrated experience with preparing PIs and proposal teams leading up to an opportunity
  • Prior experience working in an academic environment with teams, faculty, and staff

 

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and three years of relevant experience or combination of education, training, and relevant experience.

 

Knowledge, Skills and Abilities:

  • Excellent interpersonal, written and oral communication skills
  • Knowledge of sponsor guidelines and pre-award proposal processes
  • Demonstrated ability to operate in a service-oriented way, with dedication, follow-through, and team spirit
  • Demonstrated attention to detail, critical analysis, problem solving, and decision-making skills
  • Demonstrated ability to analyze and synthesize large amounts of data
  • Demonstrated planning and organizational skills
  • Demonstrated ability to work independently, as a self-starter, and collaboratively as part of a team
  • Ability to use discretion and maintain confidentiality
  • Ability to establish and maintain effective working-relationships with a variety of persons
  • Excellent oral, written, and analytical skills, exhibiting fluency in area of specialization
  • Fluency in relevant technology/platforms (e.g., Word, Excel, PowerPoint, Google docs, Google sheets, Google slides, file sharing services, funding opportunity databases, event and survey platforms, etc.)

 

PHYSICAL REQUIREMENTS*:

  • Frequently stand/walk, sitting, grasp lightly/fine manipulation, perform desk-based computer tasks.
  • Occasionally use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 40 pounds
  • Rarely sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
  • Ability to use voice to present information/communicate with others.
  • On-campus mobility.

 

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

 

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

 

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.

Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

 

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
 
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
 
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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