90001 Requisition #


  • Advanced degree in biomedical science or related discipline
  • Expertise in grant writing and project management in a university setting
  • Experience working in research development



Bachelor's degree and three or more years of relevant experience or combination of education, training, and relevant experience. Advanced degree may be required for some programs. For jobs with financial responsibilities, experience managing a budget and developing financial plans.



  • Ability to develop program partnerships and funding sources.
  • Excellent oral, written, and analytical skills, exhibiting fluency in area of specialization.
  • Ability to oversee and direct staff.
  • Basic knowledge of managing budgets and developing financial plans.



  • For teaching jobs, advanced degree or certification may be required for some programs.



  • Frequently stand/walk, sitting, grasp lightly/fine manipulation, perform desk-based computer tasks.
  • Occasionally use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 40 pounds.
  • Rarely sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
  • Ability to use voice to present information/communicate with others.
  • On-campus mobility.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.



  • May work extended hours, evenings or weekends.
  • May travel locally.
  • Occasional overnight travel.



  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.


The Stanford School of Medicine Proposal Development Office (PDO) is seeking a Research Development Specialist to help faculty members and teams develop high-quality grant proposals and secure research funding. Partnering with faculty, staff, and administrators, the mission of the PDO is to: 1)  Train and support assistant professors preparing their first major research grant proposal, 2)  Foster interdisciplinary research among School of Medicine faculty members and ensure the long-term sustainability of collaborations through research funding, 3) Coordinate and support investigative teams preparing center or other complex grant proposals, and 4) Lead initiatives that increase institutional competitiveness and enable strategic research growth. Our vision is to empower growth of the research enterprise of the School of Medicine and to help fuel discovery and innovation that advances human health.


The ideal candidate for this position will have strong grant writing, editing, and project management skills. The ability to manage multiple projects, work independently, and meet deadlines in a fast-paced academic environment is essential for success in this role. We especially welcome applicants that are self-motivated, detailed-oriented, and committed to continuous improvement. The PDO places high value on a service-oriented approach and a collaborative mindset. The incumbent will join a growing community of Research Development Professionals at Stanford whose members are supportive and collectively dedicated to helping Stanford affiliates at all levels secure funding for their innovative research.


Duties include:

  • Provide comprehensive grant development support and strategic advice to School of Medicine faculty preparing grant applications, with an emphasis on assisting junior faculty and large teams.
  • Coordinate and support School of Medicine teams preparing center or other complex grant proposals. Partnering with PIs, administrators, and University central offices, provide project management for the entire lifecycle of proposal development.  
  • Serve as a liaison to funding agencies to understand sponsor priorities and submission requirements and advise teams on the development of responsive applications.
  • Help faculty identify relevant funding opportunities through personalized funding searches.
  • Write high-quality drafts of non-technical proposal components.
  • Review, edit, and format proposal documents to ensure the submitted grant meets high quality standards.
  • Contribute to the design and creation of proposal development resources including grant development guides, best practices, checklists, and template text.
  • Develop, teach, and evaluate grant writing workshops and seminars relevant to School of Medicine faculty.
  • Conduct outreach activities with School of Medicine and University partners to build relationships and identify grant development support needs.
  • Identify new funding opportunities to enable strategic growth of the School of Medicine’s research and educational missions.
  • Contribute to process improvement efforts within the Proposal Development Office.
  • Actively participate in Research Development communities locally and nationally.

* - Other duties may also be assigned


The Proposal Development Office is currently working remotely. We anticipate transitioning to a hybrid work environment in Fall 2021.   


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