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Finance
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86442 Requisition #

Stanford’s Precourt Institute for Energy seeks a Research Administrator to manage the Institute’s sponsored research financial activities, specifically managing the finances for the Institute’s Strategic Energy Alliance, Hacking for Defense Program, and the Mexico Clean Economy 2050 Program. Candidates should have a financial background in sponsored research management and strong communication skills. Strong organizational and analytical skills are required for this role. The position entails financial analysis with the ability to search and extract large data sets, manage financial processes, develop detailed reports, perform ad hoc analysis, identify and resolve complex analytical issues, conduct financial scenarios, implement processes to improve efficiencies and internal controls, and create sophisticated financial models to meet management needs. In addition, this position may have a broader role in supporting the financial activities for the Institute and its energy programs and initiatives.

 

Stanford University is home to one of the world’s leading energy research and education organizations. The world urgently needs a global energy system that is sustainable, affordable, secure and accessible to everyone. Stanford Energy’s Precourt Institute for Energy helps the university realize this goal in ways that demonstrate what is possible, combining all of the energy research and academic work, as well as the university’s state-of-the-art energy supply systems.

 

Note: Not all unique aspects of the job are covered by this job description

 
JOB PURPOSE:

Work under minimal supervision to manage the proposal preparation and/or post award activities on grants, contracts, program projects, and federal grants, both routine and complex.

CORE DUTIES*:
  • Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance. 
  • Develop, prepare, and finalize project budgets, and provide budget justification.
  • Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.   
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers. 
  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue. 
  • Develop and communicate reports supporting project status; create effective forecasting and decision aides. 
  • Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
  • Understand, apply, and advise on university and government policies for projects.
  • Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
  • Participate in and contribute to process improvements. Lead other staff in group projects
  • May participate as a mentor and provide cross-training as needed. 
* - Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor's degree and three years of job related experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:
  • Basic knowledge of governmental regulations.
  • Ability to understand, interpret, and communicate policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
  • Strong accounting skills; knowledge of accounting principles.
  • Ability to complete Cardinal Curriculum I and II within first year in role.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. 
  • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications. 
  • Competency in project management.
  • Extreme attention to detail.
  • Ability to work well independently, but also to seek or offer assistance when needed. 
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project. 
  • Excellent time management and organizational skills.
Certifications and Licenses:
  • Cardinal Curriculum I and II must be completed to remain in this position. 
  • Certified Accountant or Auditor or similar credential desired. 
PHYSICAL REQUIREMENTS:
  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds. 

WORKING CONDITIONS:

 
WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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