Recruitment & Engagement Programs Manager

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Administration
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88665 Requisition #

The Office of Postdoctoral Affairs (OPA) is seeking a Recruitment & Engagement Programs Manager with experience in program and project management as well as a commitment to developing and supporting communities and initiatives that empower postdocs, especially those from underrepresented groups, to thrive within academia and beyond. The successful candidate will be independent, curious, collaborative, and creative; have very high administrative and organizational acumen; and have a knack for learning and understanding stakeholder needs and researching and developing best practices, as well as an openness to engaging in evaluation, feedback gathering, and ideation to drive continuous improvement. This position is a key contributor on the OPA team, co-developing and supporting initiatives focused on the most vulnerable points of postdoctoral training: recruitment, early engagement, and career transition. A person with a deep commitment to supporting inclusive programs and initiatives, creating a dynamic and welcoming community, and providing guidance and mentoring to postdoc leaders and groups, individual postdocs and postdoc candidates, and others within the postdoc ecosystem, will impact the environment supporting postdoctoral training at Stanford, and in turn influence the future academic workforce.

 

The Office of Postdoctoral Affairs is a fast-moving, agile office that administers and supports the more than 2400 postdocs on campus. OPA is one of the leading postdoc offices in the country and seeks to provide the best service to its constituents – the postdocs, faculty, and departmental administrators. Through close working relationships throughout the University, the Recruitment & Engagement Programs Manager will inform and support equitable recruitment and hiring practices, foster belonging, and better enable postdocs, especially those from underrepresented backgrounds, to thrive.

 

The Recruitment & Engagement Programs Manager will manage and support OPA’s novel postdoc recruitment program, PRISM. The Postdoc Recruitment Initiative in Sciences and Medicine (PRISM) is a university-wide initiative in its 7th cohort that is meant to attract graduate students who might not otherwise consider postdoctoral training at Stanford. The program provides an opportunity to visit Stanford, interview with interested faculty, meet current postdoctoral scholars, and receive training and coaching from OPA staff. Nearly 15% of the underrepresented minority postdoctoral scholars currently at Stanford came through PRISM, and the program is poised for expansion. The person in this role will have the opportunity to contribute a new perspective as they work in conjunction with the Director of Programs & Outreach to manage and iterate all aspects of this critical initiative, including but not limited to: advertising and program communications, logistics and financial management, overall process/program evaluation and improvement, working with faculty and administrators, coaching potential recruits, and building and supporting community for PRISM postdocs while they are at Stanford.

 

This position will also be involved OPA’s contributions to the NSF Research Universities Alliance (RUA), a 9-institution alliance among Stanford, UC Berkeley, UCLA, CalTech, U Washington, UT Austin, U Michigan, Georgia Tech, and Harvard, to support URM postdocs in non-bioscience STEM fields interested in careers in academia. OPA serves as RUA’s experts on postdoctoral recruitment and training, so there will be opportunities for the person in this position to provide support for these nationwide activities and coaching to RUA participants and applicants.
The Recruitment & Engagement Programs Manager will also serve as our community engagement liaison: the administrative advisor for postdoc groups and communities, including the Stanford Black Postdoc Association, the Stanford Latinx Postdoc Association, LGBTQ+ Postdocs, and other communities and groups, both extant and nascent. OPA is responsible for overseeing postdoc groups on behalf of the university, which entails keeping abreast of current policy and interpreting it for postdoc groups, providing education on policy and practices, and providing administrative support to enable these communities to serve their postdoc constituents. This important community organizer/advisor role is key to OPA’s goals of supporting postdocs’ thriving at Stanford and developing relationships especially with postdoc leaders to maintain OPA’s visibility and accessibility to postdocs.

 

Additionally, the Recruitment & Engagement Programs Manager will work closely with the rest of the programs team to co-develop and engage in cross-team collaboration on program evaluation, best practices research, program communications, marketing strategy, and partnerships to support our team’s goals and values, as we work together to devise, implement, and support new approaches to postdoctoral training, recruitment, retention, and advancement. The OPA programs team is fast-paced, highly mission-driven, and takes great pride in our competence and our service-mindedness. Candidates should be highly organized self-starters, comfortable with autonomy, and embrace opportunities to tackle new problems and challenges as part of our dynamic team. A commitment to diversity, equity, inclusion, and belonging is fundamental to the role.


Stanford University is seeking an Administrative Services Administrator 1 to administer and support programs or functions under general supervision.


Duties include:

  • Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Analyze and interpret policies; develop, revise and implement procedures for program or function
  • Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
  • Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences
  • May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
  • May direct staff to perform various tasks and assignments. May also supervise staff.

 

* - Other duties may also be assigned

 

DESIRED QUALIFICATIONS:

Master’s Degree preferred or Bachelor’s degree and five years of experience.


EDUCATION & EXPERIENCE (REQUIRED):

Bachelor’s degree and three years relevant experience, or a combination of education and relevant experience.


KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.

 

CERTIFICATIONS & LICENSES:

None


PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

 

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

 

WORKING CONDITIONS:

  • Occasional evening and weekend hours.

 

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

 

About Stanford University

Stanford University, located between San Francisco and San Jose in the heart of California’s Silicon Valley, is one of the world’s leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

 

Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning.  To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote health, fulfilling lives.  An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

 

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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