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Communications
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90690 Requisition #

Public Relations Associate (100% FTE)

 

Note: The job duties listed here are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.


JOB PURPOSE:


The School of Humanities and Sciences (H&S) is the center of a world-class liberal arts education at Stanford University. The largest school encompassing the humanities, arts, social sciences, and natural sciences, H&S has 23 departments and 25 interdisciplinary programs. It is the university's home for fundamental and applied research.


The successful candidate will be a strong humanities, arts, and social sciences writer and an experienced editor. They will be responsible for writing news stories, feature stories, press releases, awards stories, Q&As, and obituaries on topics related to the social sciences, arts, and humanities. The writer will edit stories, webpages, the H&S e-newsletter, and other written and digital materials as needed.

 

This is a full-time position with benefits that requires both regular in-person and remote work. This position reports to the associate director of public relations for H&S. The writer will also work closely with the senior director of public relations, the H&S public relations team, and the Stanford News Service.

 

An educational background in the humanities, arts, or social sciences and/or extensive experience writing about the humanities, arts, and social sciences is critical to this position. The successful candidate needs to be able to write clear and compelling stories. These stories should interest and engage the general public, while reinforcing key elements of Stanford’s brand and the mission of H&S.

 

Prior experience with writing for higher education is preferred. The successful candidate will write stories about the research and experiential learning taking place in H&S for Stanford’s local and global community including current and prospective students, parents, faculty, staff, alumni, donors, fundraisers, people with an interest in Stanford, and people with a general interest in higher education.

 

The successful candidate must be proficient in conducting in-person as well as remote (e.g., Zoom, phone, email) interviews to write content from scratch with little supervision. They must also be able to write, edit, and repurpose existing materials for print and online communications as well as development and marketing purposes. They must be (or become) proficient with university policies regarding Stanford’s visual identity, branding, photography, trademark and licensing guidelines, and more.


The successful candidate must be detail-oriented, self-motivated, and able to follow through on commitments while managing multiple writing tasks in an evolving environment. They must be comfortable working independently on writing assignments where they will interact with faculty, staff, and students as well as being a strong collaborator with colleagues across the university. Strong communication skills and the ability to and gain and maintain the trust of faculty and other communicators are essential for this role. They must be collaborative as well as technically savvy and able to learn quickly new software applications.


CORE DUTIES*:

 

  • Generate new content and edit existing content for print and web, including H&S printed promotional materials, web content, feature stories, and fundraising materials (white papers and proposals).
  • Manage editorial and production process that is complex in nature and reaches across organizational levels.
  • Identify stories and themes, and monitor editorial/publication progress.
  • Ensure that information included in publications follows policies and procedures.
  • Maintain high-level interactions with specialized constituents to promote departmental goals, visions, and strategies.
    Apply advanced knowledge to determine the approach necessary to achieve department objectives.
  • Research, plan, write, and edit original/complex publications for style and substance.
  • Develop and publish sensitive policy statements and publications for internal and/or external audiences.
  • Ensure adherence of editorial content to guidelines and oversee the work of other editorial staff or free-lancers.
  • Recommend changes and amendments to communications or publications.
  • Work within deadlines and cost constraints of clients.
  • Advise and collaborate with clients on editorial and publication methods.
  • Communicate with writers, editors, photographers, vendors, and contractors, and review publication process.
  • Serve as a resource in developing strategies that promote effective delivery of publications/editorials to target audiences.
  • May assist with performance evaluation, hiring, and staff management.
  • May supervise professional or support personnel.

 

* - Other duties may also be assigned

 

MINIMUM REQUIREMENTS:


Education & Experience:

Bachelor's degree and five years of relevant work experience or combination of education and relevant experience. Master’s degree preferred.

 

Knowledge, Skills and Abilities:

  • Demonstrated understanding of the principles, terminology, procedures, and best practices of communications, public relations, and editorial content.
  • Extensive experience in planning and implementing complex publications/editorial projects.
  • Demonstrated ability to synthesize and coordinate materials from multiple resources.
  • Demonstrated ability to edit complex stories for both style and substance.
  • Exceptional attention to detail and thorough command of editorial and proofreading skills.
  • Experience producing highly effective work within the deadline and cost constraints of clients.
  • Extensive experience and understanding of job-required software applications.
  • Demonstrated ability to apply ingenuity and creativity in solving complex problems.
  • Demonstrated ability to apply discretion and judgment in evaluating implications of information release to internal and external audiences.

 

Knowledge, Skills and Abilities Preferred:

  • Skilled writer and editor, who is familiar with Associated Press Style. Knowledge of Stanford’s internal styles preferred but not required.
  • Must have an educational background in the humanities, arts, or social sciences and/or extensive experience writing about the humanities, arts, and social sciences.
  • Willingness to learn new skills and applications when needed.
  • Self-reliant and able to problem-solve, but also understands it is essential to ask for help when it’s needed or if something is unclear.
  • Experience working with faculty and students and familiarity with different modes of research dissemination (e.g., journals, monographs, academic conferences)
  • Proficient in Microsoft Word, Excel, PowerPoint, Box, and Google Drive apps.
  • Experience using Asana or a similar project management tool preferred but not required.
  • Experience using InDesign, Photoshop, or Illustrator preferred but not required.
  • Proficient in web content strategy and experience using a web content management system (CMS). Ability to write for the web (e.g., Yahoo! style for digital environments) and meeting accessibility standards. Ability to use data from Google Analytics. Awareness of SEO best practices preferred but not required.
  • Experience writing promotional materials for a university environment and fundraising materials for donors and gift officers at nonprofits.
  • Experience tailoring messages to different social media platforms preferred but not required.

 

Certifications and Licenses:

None


PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sit, use a telephone, and grasp lightly/fine manipulation.
• Occasionally grasp forcefully, writing by hand.
• Rarely sort/file paperwork; lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.


WORKING CONDITIONS:

  • Occasional work on evenings and weekends.

 

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

 

Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.


Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

 

Job: Communications

Location: Stanford

Schedule: Full-time

Grade: I

Job Code: 4252

 

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