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Project Management
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95908 Requisition #

*This is a hybrid position which requires 2-days a week on-site at Stanford Redwood City. On days when not working in the office, staff in hybrid roles may work remotely. 

JOB PURPOSE:
This position reports to the UIT Project Management Office and leads a team of IT project managers assembled to complete a broad range of technology projects, whose completion is, in turn, critical to the entire University. The position is also responsible for managing a few large and complex technical projects, leveraging project management best practices to drive continuous improvement and ensure consistency high-quality outcomes. The position is typically comprised of 40% time towards team management (IT Project Managers), and 60% towards managing multiple large projects simultaneously.

 

CORE DUTIES:
PMO Manager (40%)
•    Lead and manage a IT project management group, including recruiting, hiring, training, developing, evaluating, and setting priorities. Provide instruction on complex techniques and direction on projects. Evaluate the effectiveness of the organizational structure and programs to ensure success, development of employees, and appropriate use of staff resources.
•    Ensure work completion within schedule, budgetary and design constraints; make decisions about analysis, design, and testing; solve complex problems; and provide alternative methods for achieving goals when necessary.
•    Create and execute business and technical plans and revise as appropriate to meet changing needs and requirements. Evaluate and assess metrics and program effectiveness; assess and proactively monitor trends.
•    Make independent decisions regarding projects, programs, and initiatives within confines established by management.
•    Oversee and/or assist in preparation and submission of documentation, such as proposals, progress reports, or other contractual requirements.
•    Complete strategic planning for own work group; may assist higher level management in broader scope strategic planning.
•    Work collaboratively with colleagues to leverage the university/school's resources for successful project completion.
•    Assist with administering the UIT PMO project intake process and procedures including coordinating project qualifications and demand management, allocating PM resources, and evaluating resource constraints.
•    Lead and assist with PPM/PMO process improvement initiatives as defined in the PMO roadmap. 


Project Management (60%)
•    Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.
•    Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project.
•    Facilitate discussions and negotiations to drive recommendation consensus.
•    Create and help execute comprehensive change management strategy and communication plan relative to project/portfolio scope and stakeholders; orchestrate and lead change management methodologies underlying project success.
•    These elements typically delineate the project management involved at this level: charter origination, scope identification, shaping, and definition; # of disciplines /stakeholders to manage is across-university impact, and city, county and major donor constituents; risk-manage, control, and report on risk associated with numerous projects and programs, affecting an entire School or business entity's project program and risk sharing and control is the project manager's responsibility; project complexity involves some of the most complex, new technology to be utilized and facilitate decisions requiring consideration of wide influences to drive a decision; primary university relationship is at the deans, donors and executive committee level; cumulative budget/scope from $600k to over $2 million.
 

MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree in a related field, and ten years of progressively responsible, relevant IT management and project management experience performing duties similar to those listed above or combination of education and relevant experience.

 

Knowledge, Skills and Abilities:
•    Experience leading and managing a large organization of technical staff or project managers.
•    Experience leading large, complex projects or programs.
•    Demonstrated ability to organize work and to manage multiple projects.
•    Exceptional and effective written and oral communication skills to address a wide variety of audiences.
•    Ability to productively assemble, engage, and lead cross-functional teams.
•    Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
•    Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.
•    Keen grasp of interpersonal and impact awareness.
•    Depth of knowledge in technical discipline/domain needed to deliver projects.
•    Knowledge and understanding of university operations, administration, community, and mission desired. 
•    Proven experience with Agile and Waterfall project management methodologies strongly desired.
•    Knowledge of project and portfolio management tools and software development lifecycle (SDLC) strongly desired.
•    Proven experience in developing and maintaining complex and integrated project plans. 
•    Proven experience in people, change, risk, and conflict management strongly desired.
•    Proven ability to build relationships and motivate cross-functional teams to achieve results in a consensus driven environment strongly desired.
•    Ability to lead and direct a team of internal and external technical and business staff, and align technical needs with business goals strongly desired.
•    Solid leadership, negotiation, persuasion, and facilitation skills strongly desired.
•    Ability to navigate stressful situations and make/negotiate decisions on complex problems strongly desired.
•    Solid experience with MS Office tools (Word, Excel, PowerPoint). 
•    Experience with running application, SaaS, enterprise level, and enhancement projects.


Certifications and Licenses:
•    Project Management Professional (PMP) certified or completion of a Project Management Certificate program. 
PHYSICAL REQUIREMENTS*:
•    Frequently sit, perform desk based computer tasks, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 10 pounds.
•    Occasionally stand/walk, write by hand.
•    Rarely use a telephone, kneel, crawl, climb ladders, twist/bend/stoop/squat, reach/work above shoulder, grasp forcefully.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

 

WORKING CONDITIONS:
•    May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
•    Travel locally and cross-university.

 

WORK STANDARDS:
•    When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
•    Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
•    Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
•    Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
 

 

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
 

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