Program Finance and Operations Manager, Luby Lab

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Administration
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93578 Requisition #

SCHOOL/UNIT:

We are seeking a dynamic, self-motivated individual with demonstrated budget and financial experience to join our team of world-renowned global health experts. The Institute has an immediate opening for a full-time Program Manager to support Dr. Stephen Luby and the Luby Lab. Under the direction of Dr. Luby, you will work collaboratively with faculty and postdocs and a team of staff within the School of Medicine and the Stanford Woods Institute for the Environment.  The Stanford Woods Institute for the Environment is working toward a future in which societies meet people’s needs for water, food, health and other vital services while sustaining the planet. The institute is housed in the Stanford Doerr School of Sustainability focused on a unifying goal of creating a future in which humans and nature thrive together in concert and in perpetuity. The Luby Lab is a public health research laboratory that seeks strategic knowledge to improve health in communities. Our approach uses a framework outlining the stages of research that work progressively towards generating impact at scale. The Luby Lab is working to advance solutions across a broad array of public health problems including reducing air pollution from brick manufacturing in Bangladesh, reducing exposure to lead, advancing vaccine evaluations for typhoid and Nipah virus, and providing safe water to low-income communities while also preserving the environment.

 

Learn more about our team here: https://lubylab.stanford.edu/

 

 

JOB PURPOSE:

The Luby Lab Program Manager (ASA1) will oversee the administration of the diverse activities of the Luby lab which includes 20 funded projects with an annual budget of approximately $2 million, engages over a dozen scientists in training and collaborates with units across Stanford including the Woods Institute, Freeman Spogli Institute, the Center for Innovation in Global Health and the King Center for Poverty and Development and partners in Bangladesh, India, Indonesia, Fiji, Liberia, and Pakistan. The Program Manager reports to Dr. Steve Luby. The research group is dynamic and constantly evolving and includes a full range of research engagement, teaching and broader outreach.

 

Specifically, the Luby Lab Program Manager will engage as follows:

  • Manage the preparation of budgets, including monitoring and approving expenditures, tracking overall funding, and communicating written reports between project funders and scientists. Will also perform limited forecasting and provide recommendations that determine the budget.
  • Oversee the development of funding proposals including identifying the many steps and ensuring that pieces are developed accurately and timely. Will also take the lead to draft multiple sections of funding proposals and project reports.
  • Independently implement, administer and evaluate/improve day-to-day activities of the program such as overseeing the process of initiating new students and postdocs into the Luby Lab, coordinating input from Lab members to maintain the Luby Lab website, and developing plans for research dissemination. Execute tasks and objectives, making impactful recommendations to Dr. Luby regarding policy and programmatic improvements, as well as resource allocation (budget, time, etc.) to achieve the goals of the program.
  • Collect and analyze data, create reports, as well as review and explain trends to formulate and propose alternative solutions and/or recommendations that benefit the program. Will also analyze and interpret various policies to develop, revise and improve programmatic procedures.
  • Represent the program or function as the key contact and subject matter expert within the program including to external and internal stakeholders and constituencies.
  • Organize and/or participate in outreach activities that may include developing communications and training, as well as planning and promoting events and/or conferences.
  • Supervise at least one program administrator.

 

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

 

Knowledge, Skills and Abilities:

  • Demonstrated ability to manage and forecast budgets.
  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.

 

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

 

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

 

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

 

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

Our VPDoR Diversity Journey:

  • We create a hub of innovation through the power of diversity of disciplines and people.
  • We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
  • We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
  • We promote a culture of belonging, equity, and safety.
  • We embed these values in excellence of education, research, and operation.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

 

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

 

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
 

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