Program and Technology Coordinator

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Marketing
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89138 Requisition #

Note: Not all unique aspects of the job are covered by this job description

 

BACKGROUND:

 

The Knight-Hennessy Scholars program cultivates a diverse multidisciplinary community of emerging leaders from around the world and guides them to collaborate, innovate, and communicate as they prepare to address the complex challenges facing society. Knight-Hennessy Scholars benefit from an experiential leadership development platform, become part of a supportive community of fellow scholars, and receive funding for graduate study at Stanford. The program focuses on broadening knowledge, developing skills, and strengthening character through the King Global Leadership Program, which provides a collection of community experiences, workshops, meetings with leaders, domestic and global study trips, and personal development opportunities.

 

JOB PURPOSE:

 

Reporting to the Director, Program and Operations and with guidance from the Associate Director, Operations and Technology, the Program and Technology Coordinator will serve in a hybrid role supporting programmatic events and projects for the King Global Leadership Program (KGLP), as well as KHS information systems within our Slate (Technolutions) platform.

 

CORE DUTIES:

 

  • Execute a tactical plan to meet the program objectives:

    • Support the coordination of, and help execute, programming and events from start to finish. May include large and small experiences — speaker events, seminars, orientations, weekend retreats, experiential excursions and trips, lunch meetings, workshops, mentor programs, and additional leadership development opportunities.

  • Provide administrative support to the Scholar Life Team for program and operations:

    • Perform duties associated with scheduling, organizing, and executing events, workshops and seminars. This may include recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, serving as liaison with internal and external vendors, and being onsite to set up events according to plan.

    • Support stewardship activities, which may include coordinating schedules and coordinating production of documents

    • May guide and train student and/or contingent workers

  • Assist in the development of materials which support the King Global Leadership Program:

    • Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, handouts, event and seminar materials.

    • Provide event content (images and text), featuring KGLP activities, to marketing colleagues for use in social media posts.

  • Provide assistance with the direct integration of Slate technology into the King Global Leadership curriculum and program activity needs.

    • This includes updating the Scholar Portal, maintaining scholar profiles, managing the shared KHS program inbox, and formatting messages to be sent via Slate.

    • For KHS program activities, analyze new business requirements, assist with feasibility of enhancement requests, system functionality, current system use and user needs.

  • Assess training needs; develop and deliver workshops and user-friendly documentation.

    • Develop instructional materials, training and job aids, specific to KGLP needs.

  • Participate in or lead projects to develop innovative uses of technology for KH scholar engagement and/or community building:

    • Developing Slate system enhancements, identifying and implementing new solutions into production, translating business processes into system requirements. With guidance from the Associate Director, Operations and Technology, specifying functional analysis and design to recommend solutions and resolve system issues.

    • Collaborating with the Knight-Hennessy Scholar Life team to test and deploy requirements in a timely manner

 

MINIMUM REQUIREMENTS:

 

Education & Experience:

 

Bachelor's degree and one year of relevant experience or a combination of education and relevant experience.

 

Knowledge, Skills and Abilities:

 

  • Strong verbal and oral communication skills.

  • Highly organized.

  • Analytical and problem solving skills.

  • Ability to meet expected deadlines and schedules.

  • Basic knowledge of database structure and principles.

  • Understanding of HTML, CSS, wire framing tools and visual design software

  • Ability to define and solve logical problems for technical applications.

  • Problem solving and analytical thinking and ability to approach problems logically and systematically.

  • Team player.

 

PHYSICAL REQUIREMENTS*:

 

  • Constantly perform desk-based computer tasks.

  • Frequently stand/walk, sit, use a telephone, grasp lightly/fine manipulation, speaking.

  • Occasionally grasp forcefully, writing by hand.

  • Rarely sort/file paperwork.

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

 

WORKING CONDITIONS:

 

  • Due to the nature of the position, this position will require working flexible hours, including nights and weekends.

 

WORK STANDARDS:

 

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

 

Why Stanford is for you: 

 

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

 

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

  • A caring culture. We provide excellent retirement plans, generous time-off, and family care resources.

  • A healthier you. Climb our rock wall, swim in our Olympic-sized pool, or choose from hundreds of health and fitness classes at our world-class exercise facilities. We also provide highly competitive health care benefits.

  • Discovery and fun. Stroll through historic sculptures, trails and museums.

  • Enviable resources. Enjoy free commute programs, ridesharing incentives, discounts and more!

 

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

 

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

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