Program Administrator (Remote Opportunity)

🔍 School of Medicine, Stanford, California, United States

New

📁: Administration

📅   : 2 days ago Post Date

📅   : 108361 Requisition #

The Department of Psychiatry & Behavioral Sciences within Stanford University’s School of Medicine is seeking a Program Administrator to serve as a lead on a major, multi-site initiative across California titled EPI-CAL. The Program Administrator will collaborate with partners at UC Davis and UC San Francisco to support the statewide implementation of Coordinated Specialty Care (CSC) for early psychosis. This project supports all 58 California counties in developing and strengthening CSC programs to ensure equitable access to gold standard care, promote early detection, and accelerate recovery outcomes.

This role provides high-level program management and coordination to advance EPI-CAL’s strategic objectives. Responsibilities include leading complex, multi-site coordination efforts; guiding the development and execution of Training and Technical Assistance (TTA) initiatives; managing project deadlines and workflows; and monitoring progress across counties. The Program Administrator will work closely with faculty, clinicians, external stakeholders, and collaborating site staff to continuously assess county readiness, track implementation progress, and ensure alignment with project goals.

Duties include:

Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
Analyze and interpret policies; develop, revise and implement procedures for program or function
Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
May direct staff to perform various tasks and assignments. May also supervise staff.

* - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

DESIRED QUALIFICATIONS:

Previous program management experience
Knowledge of/familiarity with the state of California and its geographic locations
Advanced degree to include MSc or PhD
Knowledge of implementation science frameworks
Familiarity with cornerstone learning management system
Knowledge of project management frameworks and tools

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

· Demonstrated ability to prioritize own work and multi-task.

· Demonstrated excellent organizational skills.

· Demonstrated ability to take initiative and ownership of projects.

· Ability to communicate effectively both orally and in writing.

· Ability to routinely and independently exercise sound judgment in making decisions.

· Demonstrated experience working independently and as part of a team.

· Relevant subject matter knowledge.

· Ability to direct the work of others, for jobs requiring supervision.

PHYSICAL REQUIREMENTS*:

· Constantly perform desk-based computer tasks.

· Frequently stand/walk, sitting, grasp lightly/fine manipulation.

· Occasionally use a telephone.

· Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

· Occasional evening and weekend hours.

· Occasional travel to collaborating sites.

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $65,281 to $104,687 per annum for remote positions.

The expected pay range for this position is $100,023 to $124,516 per annum for Stanford Work Location.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

WORK STANDARDS

· Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

· Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

· Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

* - Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information