96551 Requisition #

Office of the Vice Provost for Graduate Education
The Office of the Vice Provost for Graduate Education (VPGE) is a dynamic and fast-paced team that delivers programs to Stanford’s 9,000+ graduate students and 3,000+ postdoctoral scholars. The office works collaboratively across the university, with schools and other VP areas, to enhance the graduate educational experience. VPGE supports programs, administration, and service to the university community and graduate students in five portfolio areas: fellowships and funding, professional development, diversity and inclusion, interdisciplinary learning, and academic guidance.

Under the direction of the Associate Vice Provost, you will provide complex administrative support to the office with minimal supervision. Responsibilities include composing and coordinating official communications for the Vice Provost of Graduate Education and Postdoctoral Affairs, senior VPGE staff, and with departments on campus. You will also manage projects related to policy and requests for funding from faculty and campus partners. The position is particularly suited for those interested in advancing their careers in higher education administration – this is a unique opportunity to work with individuals across all areas of graduate student support and success, and with those in key leadership positions, at one of the top universities in the country.

In support of the university’s flexible work initiative, this position may be eligible to be “hybrid,” working both from home and the Stanford main campus.
In this role, you will:

  • Research, compose, and edit correspondence, proposals, presentations, stewardship, and award letters.
  • Create, maintain, and ensure the accuracy of content in various VPGE and university documents, displays, reports, brochures, presentations, and/or websites.
  • Oversee funding requests from external groups, utilize online application tools, draft correspondence, and manage data collection during and after the process.
  • Write and revise policies related to graduate education to meet student and university needs, and to ensure alignment of practices across departments and schools.
  • Plan and schedule meetings without prior consultation, resolve calendaring conflicts, and arrange travel.
  • Review material and extract pertinent information for briefing purposes.
  • Manage complex projects with multiple stakeholders, both internal and external to the Office of the VPGE.
  • Work closely with the executive assistant to the vice provost on projects and provide back-up for front office management needs, including staffing the front desk and greeting visitors.


To be successful in this role, you will bring:
  • A high school diploma and six years of administrative experience, or combination of education and relevant experience.
  • Excellent verbal and written communication and editing skills.
  • Excellent organizational skills and attention to detail.
  • Experience with project management tools and principles.
  • Proven success in following through and completing projects with minimal supervision.
  • Advanced computer skills and demonstrated experience with office software and website management.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects.
  • Experience in developing, considering, and applying policy.
  • Ability to routinely and independently exercise sound judgment in making decisions.
In addition, preferred requirements include:
  • A bachelor’s degree.
  • Experience working in higher education, especially graduate education.
  • Experience with complex policy development and revision across multiple stakeholders and units.
How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
  • Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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