Office Manager

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills, and Abilities:

• Demonstrated ability to prioritize own work and multi-task
• Demonstrated excellent organizational skills
• Demonstrated ability to take initiative and ownership of projects
• Ability to communicate effectively on an ongoing basis both orally and in writing with a range of audiences and to address a range of needs
• Ability to routinely and independently exercise sound judgment in making decisions
• Ability to maintain confidentiality around budget, personnel and other issues
• Demonstrated experience working independently and as part of a team
• Ability to adapt quickly to specialized computer applications
• Possess relevant subject matter expertise, including:
• knowledge of budget and accounting systems, including tracking, projections and analysis
• demonstrated experience in use of technology for online ordering, budget tracking and analysis and publications
• Understanding of the need for positive customer service in working with a diverse group of students, scholars, staff, community volunteers and university offices
• Sensitivity to cultural differences and cross-cultural issues
• Ability to direct the work of others for jobs requiring supervision.

Certifications and Licenses:

  None

PHYSICAL REQUIREMENTS*:

• Frequently move throughout a large building across three floors and on adjacent spaces such as patios, bike parking areas, and front yard reception/meeting areas.
• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Ongoing use of equipment such as the telephone, copiers and printers, and shredders.
• May push, move, carry items that weigh approximately 11 - 20 lbs.

WORKING CONDITIONS:

• Hybrid work schedule with a minimum of 3 days onsite each week; Able to work evenings and weekends, as necessary.
• The university requires all staff to be fully vaccinated for COVID-19 and provide proof of vaccination prior to their start date, unless granted a medical or religious accommodation.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

HOW TO APPLY:

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application.  Finalist candidate must successfully pass a pre-employment background check.

WHY STANFORD IS FOR YOU

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.