86890 Requisition #
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Education and Experience:

Master’s degree from an ALA-accredited library school or equivalent accredited degree, or a Master’s degree in a related discipline in the humanities or social sciences with demonstrated understanding of archival theory and practice and a background in 20th century European history, politics or culture required.

One to two years’ experience in metadata creation for books, serials, and/or special collections materials connected to European history strongly preferred.

Knowledge, Skills, and Abilities:

  • Demonstrated experience in applying current archival and special collections descriptive practices and principles, including DACS, RDA, DCRM(MSS) and/or LCSH.
  • Demonstrated experience with ArchivesSpace and advanced analysis and control of archival data tables; prior experience with an ArchivesSpace implementation preferred.
  • Ability to learn rapidly and implement new cataloging procedures and principles adopted by the Hoover Library and Archives, including the contribution of PCC records through NACO.
  • Ability to learn, analyze, and utilize existing and emerging metadata standards, such as Dublin Core, MODS, EBUCore and METS/ALTO.
  • Familiarity with XML and other machine actionable languages; prior experience with EAD preferred.
  • Ability to develop mapping between different metadata standards in a dynamic environment.
  • Demonstrated ability to organize and prioritize work, with strong project management skills and the ability to use considerable judgement and initiative.
  • Demonstrated knowledge of the principles of archival arrangement and description for personal papers and organizational records in many formats.
  • Experience with, or ability to learn skills for the supervision and training of archival and library assistants.
  • Demonstrated ability to work independently and collaboratively in a fast-paced environment with the flexibility to adjust to changes and reprioritizations.
  • Excellent written, verbal, analytical, organizational and interpersonal skills required.
  • Advanced subject knowledge of twentieth and twenty-first century world history preferred.

Certifications and Licenses:

  • None


  • Constantly sit, perform desk-based computer tasks.
  • Work with books and in places that may be dusty.
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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