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Facilities
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92398 Requisition #

The Center for Immersive and Simulation-based Learning (CISL) at the Stanford School of Medicine and its 28,000 square foot Immersive Learning Center (ILC) in the Li Ka Shing Center for Learning and Knowledge (LKSC) is recognized as a world-leader in Immersive and simulation-based Learning (ISL). For over 25 years Stanford has been a pioneer in research, curriculum development, and instructor training in simulation in healthcare, through the work of Professor and current Associate Dean for ISL David Gaba MD and a host of other medical school faculty. The ILC offers various immersive learning experiences, including mannequin-based simulation, partial-task training, and standardized patient actors (who are trained to play the role of a patient with a specific medical complaint). CISL also houses Learning Space Operations, which are responsible for scheduling and maintaining all of the learning spaces within the School of Medicine. 

The Center for Immersive and Simulation-based Learning is seeking a Lab Facilities Support Coordinator (Facilities Specialist 1).  Reporting to the Director of Learning Space and Operations, the Coordinator will perform specialized, diverse work activities and coordinate solutions, under limited supervision, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of the university. Provide backup support to Medscheduler team including scheduling of classroom facilities.

 

Duties include:

  • Departmental point of contact for facilities issues in the School of Medicine (SoM) classrooms and the Immersive Learning Center. Coordinates small facilities projects with the OFPM staff. Identify needs and make recommendations for improvement of learning space facilities. Ensure that facilities and equipment are in good working condition. For flexible classrooms, ensure that room layouts are set according to daily schedule. Track and report to Medscheduler incidents related to condition of classroom facilities that require follow-up. Provide monthly preventative maintenance of student and teaching microscopes. Coordinate with third party vendors for repair and annual extensive maintenance of Fleischmann Lab airwalls and all student and teaching microscopes.
  • Assist with departmental property management, surplus of items, electronic recycling and organizing/maintaining fourth floor Alway storage.
  • Prepare for Security Office a daily unlock/lock schedule for School of Medicine classrooms and occupying buildings. Assist with management of CISL department keys.
  • Maintain inventory of teaching supplies in classrooms. Interact regularly with course directors/coordinators, TAs, AV/IT team, Learning Space Coordinators (Medscheduler) to ensure seamless support for courses and other activities.
  • Scheduling of all School of Medicine classrooms and resources according to policies and priorities outlined using enterprise software Resource25; advise requesters of room use policies and priorities. Utilize the web, R25, and other appropriate tools to provide general information to visitors, faculty, staff and students. Highest load of this work will be during annual summer scheduling project.

* - Other duties may also be assigned

 

EDUCATION & EXPERIENCE (REQUIRED):

Associate degree and three years related, demonstrated facilities management experience, or a combination of education and experience.

 

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
  • Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
  • Working knowledge of applications such as Excel, Word, PowerPoint, Project.
  • Experience working with internal and external vendors and services contracting.
  • Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.

 

CERTIFICATIONS & LICENSES:

Valid California Non-commercial Driver's License.

 

PHYSICAL REQUIREMENTS*:

  • Frequently stand/walk, seated, performs desk-based computer tasks.
  • Occasionally climb (ladders, scaffolds, or other) and grasp lightly/fine manipulation.
  • Regularly twist/bend/stoop/squat, reach/work above shoulders, use a telephone, writing by hand and lift/carry/push/pull objects that weigh >40 pounds.
  • Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts.
  • Ability to obtain and maintain a California Non-commercial Class Driver's license and drive day or night.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

 

WORKING CONDITIONS:

  • Requires 24-hour response availability seven days per week for emergency situations.
  • May be exposed to noise > 80dB TWA.
  • May be working at heights 4 - 10 ft.

 

WORK STANDARDS:

  • Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

 

About Stanford University

Stanford University, located between San Francisco and San Jose in the heart of California’s Silicon Valley, is one of the world’s leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning.  To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote health, fulfilling lives.  An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Stanford University is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and individuals with disabilities.

 

As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy

 

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