Human Resources Administrator (Hybrid Opportunity)
This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze.
The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
Department Description: The Department of Biology at Stanford University is a leader in life sciences research and education. Our community is devoted to discovering fundamental knowledge of the living world: from the behavior of single molecules to dynamics of cells, organisms, populations, and interactions of biological systems with our planet. We are dedicated to developing innovative training experiences for the next generation of biologists, and to building an inclusive learning environment that unites scientists from diverse disciplines and life experiences to creatively address critical questions for today’s world. Learn more at https://biology.stanford.edu
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Position Summary: The Department of Biology at Stanford University is seeking a Human Resources Administrator to join our collaborative and mission-driven team. Reporting to the Human Resources Partner, this role plays a key part in supporting HR operations, from recruitment and onboarding to timecard administration and process improvement. The ideal candidate brings a positive, solutions-oriented approach, strong judgment, excellent communication skills, and keen attention to detail. This position requires a passion for learning new HR policies, systems, and procedures, and the ability to translate that knowledge into smooth, effective processes that support faculty, staff, and students. If you thrive in a team environment and enjoy making a tangible impact on an academic community, this role is an excellent fit.
This is a 100% FTE, continuing, non-exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.
If you believe that this opportunity is a match for your knowledge, skills, and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.
CORE DUTIES:
· Compensation and benefits: Process compensation-related transactions and respond to benefits-related questions using standard operating procedures and university guidelines and policies, including salary actions, bonuses, and other supplemental pay. Escalate
unique and/or complex compensation and benefits requests to the supervisor or more senior HR team members.
· Disability and Leaves / Workers’ Comp: Answer routine questions and explain applicable disability/leave (DLS) and workers’ compensation (WC) procedures to employees and managers. Generate related correspondences. Coordinate with DLS and/or WC specialists when appropriate.
· HRIS/People Analytics: Support data entry, and record retention. Generate standard reports utilizing the HCM system for purposes of compliance, audit, and metrics.
· Performance Management: Support the tracking of performance appraisal forms. Run reports and provide updates to more senior HR team members on completion rates. Assist with inquiries related to the performance management program and technology as needed.
· Talent Acquisition: Support the candidate experience including job postings, application reviews, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating the onboarding and exit processes for staff. Liaise with central university offices as needed.
· Transactions: Process high volume HR transactions in the HCM system using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities.
· Process centralized operational work for all school and VP areas including, but not limited to, Tuition Grant Program applications, background checks and compliance, benefit contribution payroll adjustments, retiree records, Welcome Center hiring and enrollments, contributory retirement accounts for rehires, etc. Respond to employee questions and perform corrections for these same university-wide operational processing functions.
· Maintain personnel and human resources-related files.
· Maintain consistency with Stanford HR policies, procedures and requirements, and applicable local, state and federal laws.
· Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered.
* Other duties may also be assigned.
MINIMUM REQUIREMENTS:
EDUCATION AND EXPERIENCE:
Associate Degree or combination of education and relevant experience.
0-2 years of administrative or customer support services experience preferred.
KNOWLEDGE, SKILLS, AND ABILITIES: · Behavioral competencies: Refer to competencies for HR Support.
· Technical competencies:
o Strong accuracy and attention to detail; strong proficiency with business applications, Microsoft Office suite, Google suite, etc.; demonstrated ability to
maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion
In addition, preferred requirements include:
· Experience with HR systems (e.g, Oracle, or Stanford-specific tools, PeopleSoft, ePOM).
· Knowledge of recruitment, onboarding, and employee lifecycle processes.
· Familiarity with employment laws, HR best practices, and compliance requirements.
· Proven ability to handle confidential information with discretion.
· Excellent written and verbal communication skills, with the ability to work effectively across diverse teams.
· Experience supporting faculty, staff, or student employees in an academic environment.
· Background in process improvement, workflow optimization, or HR reporting is a plus.
WORKING CONDITIONS:
● Travel on campus to schools/units, out of town.
The expected pay range for this position is $28.65 - $36.40 per hour.
Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
● Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a film screening or listen to a renowned author or global leader speak.
● A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
● Discovery and fun. Stroll through historic sculptures, trails, and museums.
● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
I love that Stanford is supportive of learning, and as an education institution, that pursuit of knowledge extends to staff members through professional development, wellness, financial planning and staff affinity groups.
Nora Cata
School of Engineering
I get to apply my real-world experiences in a setting that welcomes diversity in thinking and offers support in applying new methods. In my short time at Stanford, I've been able to streamline processes that provide better and faster information to our students.
Phillip Cheng
Office of the Vice Provost for Student Affairs
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School of Medicine
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Laura Lind
Office of the President and Provost
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