96227 Requisition #
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Education & Experience:

  • Advanced Degree in Library Science or a relevant academic discipline and ten years of experience in a relevant library setting, demonstrating a high level of expertise and active engagement in their area of specialization at a national level or a combination of education and relevant experience.
  • At least five years’ experience processing archival collection materials and performing bibliographic description within special collections and/or archives at an academic or research institution, or major cultural heritage institution.
  • Progressively responsible supervisory experience, including at least three years supervising archivists/librarians in special collections and/or archives at an academic or research institution, or major cultural heritage institution.


Knowledge, Skills, and Abilities:

  • Knowledge of current principles of archival arrangement and description for manuscripts and archival materials in many formats, including photographic materials, audiovisual materials, 3D objects, and born-digital materials; demonstrated knowledge of professional standards for descriptive metadata including DACS and the Library of Congress Linked Data Service.
  • Demonstrated knowledge of bibliographic description, integrated library systems (ILS), and of capturing and creating authority metadata in MARC format using various systems and tools.
  • Experience using collection management software, such as ArchivesSpace; excellent knowledge of EAD and XML; experience performing data transformations using MarcEdit software and/or XSLT.
  • Demonstrated knowledge of library and archives request and workflow management software, such as Aeon.
  • Experience with project management programs such as Smartsheet, Trello, Monday, or JIRA.
  • Demonstrated familiarity with frameworks for data exchanges and resource sharing.
  • Substantial experience with MS Office suite applications.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to prioritize workload. 
  • Commitment to excellence in customer service. 
  • Ability to deal amicably and effectively with coworkers and the general public. 
  • Ability to delegate, supervise, and manage change.


Certifications and Licenses:

  • None



  • Constantly sit, perform desk-based computer tasks. 
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.  


*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.



  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.



  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.


The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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