Finance & Operations Manager

🔍 Dean of Research, Stanford, California, United States

📁: Administration

📅   : Nov 30, 2023 Post Date

📅   : 101594 Requisition #

The Gordian Knot Center for National Security Innovation is a relatively new program with the goal of coordinating resources at Stanford and peer universities and across both Silicon Valley’s innovation ecosystem and the U.S. government’s national security enterprise to execute three lines of effort:

National security innovation education;
Training the next generation of national security innovators; and
Policy outreach and impact.

Our VPDoR Diversity Journey:

We create a hub of innovation through the power of diversity of disciplines and people.
We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
We promote a culture of belonging, equity, and safety.
We embed these values in excellence of education, research, and operation.

POSITION SUMMARY:

We are looking for an Administrative Services Administrator who is excited to be part of a small team in a fast-paced, dynamic environment and help build and shape this novel program.

Reporting to the Assistant Director / Center Director, the Administrative Services Administrator function will take the lead in building, scaling, and executing the policies and processes that allow the Gordian Knot Center to run. This position will lead internal financial reporting and management, oversee Center operations, support the Center’s administration, and assist in the planning and delivery of the Center’s policy events.

Ideal candidates will have strong familiarity and demonstrated skill with finance, administration, and organization—particularly for sponsored research.

This recruitment is for a two (2) year fixed-term, benefits-eligible position that begins on the start date and may be renewable in the future based on programmatic need and funding availability. For consideration, please submit a resume and a cover letter. All final candidates must successfully complete a background check.

CORE DUTIES:

Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
Analyze and interpret policies; develop, revise and implement procedures for program or function.
Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
May direct staff to perform various tasks and assignments. May also supervise staff.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Demonstrated oral, written, and analytical skills exhibiting fluency in area of specialization.
Strong familiarity with financial accounting, reporting, and budgeting.
Familiarity with Stanford reporting and tracking software: Oracle, SERA, Axess, Peoplesoft, etc.
Familiarity with sponsored research tracking and reporting and corresponding US federal regulations (OMB Circular, etc.)
Knowledge of Microsoft Office (particularly Microsoft Excel) and Google Drive Suite (specifically Google Sheets)
Ability to clearly communicate financial data to non-financial staff
Ability to translate qualitative goals into financial budgets
Comfort learning and improving existing processes
Familiarity and comfort with event planning and execution
Team player for a flat organization, comfort with uncertainty, self-starter, and entrepreneurial mindset
Detail oriented and execution-minded
Familiarity with Stanford University a strongly desired
Interest in national security and/or technology nice to have
Bachelor’s Degree Preferred
Demonstrated ability to prioritize own work and multi-task.
Demonstrated excellent organizational skills.
Demonstrated ability to take initiative and ownership of projects.
Ability to communicate effectively both orally and in writing.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
Relevant subject matter knowledge.
Ability to direct the work of others, for jobs requiring supervision.

PHYSICAL REQUIREMENTS*:

Frequently stand/walk, sitting, grasp lightly/fine manipulation, perform desk-based computer tasks.
Occasionally use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 40 pounds.
Rarely sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
Ability to use voice to present information/communicate with others.
On-campus mobility.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

May have to work overtime on occasion (evening classes and periodic events).
May travel locally.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $69,100 to $120,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information