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Finance & Operations Associate (50% FTE)

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Finance
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78664 Requisition #
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Stanford University School of Medicine, located in the heart of Silicon Valley, was founded in 1858 with a mission to be the premier research-intensive medical school that improves health through leadership, diversity, and a collaborative approach to discovery and innovation in patient care, education, and research.

The Biomaterials and Advanced Drug Delivery Service Center (BioADD) at Stanford University seeks a Finance & Operations Associate (50% FTE) to support BioADD’s pioneering work in therapeutics delivery. This role will be responsible for accounting/transactions, invoicing, financial systems, HR administration, and office management.

Duties include:
  • Prepare estimates/quotes for proposed projects. Work with PIs/customers to ensure billing codes are accurate and all approvals are secured.
  • Invoice PIs/customers. Collect customer payments and make deposits. Monitor processing and online preparation of deposits using Stanford CASHNet.
  • Input project estimates/quotes and create project requests in iLab. Ensure that iLab is updated and maintained as work is completed on projects. Check all iLab entries for errors before billing PIs/customers.
  • Manage labor schedules and adjustments in Oracle.
  • Be point of contact for PIs/customers. Triage client needs and involve appropriate BioADD staff. Work with PIs/customers to resolve transactional inquiries and other billing-related issues. Escalate to BioADD director as needed.
  • Maintain BioADD finance/invoicing files. Ensure BioADD billing and invoicing procedures adhere to policies.
  • Support HR in verifying employment eligibility. Advise employees on timecard procedures and troubleshoot employee timecard issues.
  • Assist with tracking BioADD property and assets. Assist with ordering lab supplies.
* - Other duties may also be assigned


About Stanford University School of Medicine

With more than 2,300 faculty, each providing a unique mix of research, education, and patient care effort, organized in 30 academic departments and 16 interdisciplinary institutes and centers, supported by more than 3,900 staff, educating 3,000 students, postdoctoral fellows, clinical residents/fellows, and trainees, and collectively generating about $2.6B in revenues, the School of Medicine is Stanford’s largest school and truly a complex organization.

Holistically, the School of Medicine is rooted in an inclusive culture of excellence and diversity that values innovation, collaboration, and life-long learning. To foster the talents and aspirations of staff, Stanford offers career development programs, competitive pay that keeps pace with market trends, and benefits that increase financial stability and promote healthy, fulfilling lives.


EDUCATION & EXPERIENCE (REQUIRED):

High School diploma or equivalent and two years' work experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
  • Knowledge of basic accounting procedures.
  • Ability to operate computerized office applications and accounting systems.
  • Ability to clearly and effectively communicate information to internal audiences and client groups
PHYSICAL REQUIREMENTS*:
  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

May work extended hours during peak business cycles.

WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

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