Faculty Affairs Officer/Staff Associate (Hybrid Opportunity)

Faculty Affairs Officer/Staff Associate (Hybrid Opportunity)

School/Unit Description:

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Position Summary:

Reporting to the Assistant Dean for Faculty Affairs, the Faculty Affairs Officer/Staff Associate will be responsible for a wide range of activities related to the faculty life cycle processes and support of faculty in general within the School of Humanities and Sciences. Responsibilities include, but are not limited to:

·       Manage and track faculty sabbaticals and leaves (including junior faculty leave, enhanced sabbatical program, and LWOS) for all departments within H&S. Maintain and update faculty sabbatical and leave records in the HandSO system to reflect leave timeframes and funding sources. Prepare regular reports for provost office regarding H&S faculty sabbaticals and other leaves.

·       Expert in university faculty sabbatical and leave policy and procedures.

·       Collaboration with our finance team as required on faculty labor schedules related to faculty leave and sabbaticals. Intermediate experience in financial principles and reporting is desired.

·       Responsible for managing and tracking the emeritus recalls process.

·       Responsible for processing and managing faculty professoriate amendments in FASA database. Subject expert in FASA database is highly encouraged.

·       Process new faculty hire A-Forms as part of the onboarding process in collaboration with our HSDO human resources team.

·       Willingness to become a part of a collaborative faculty affairs team environment that fosters partnership, innovative thinking, and customer-oriented service. Working closely with key stakeholders (HSDO, H&S Departments, IT, HR, Provost Office, and H&S Senior Administration).

·       Partners with the Senior Associate Dean of Humanities and Arts (a senior academic appointee responsible for oversight of the humanities and arts cluster consisting of twelve academic departments, seven interdepartmental degree-grants programs, and seven centers) to serve as the principal administrative support/Staff Associate. The Staff Associate has significant coordination, facilitation, and analysis responsibilities. Responsible for tracking and providing detailed retention reporting specific to the natural sciences cluster. In addition, the staff associate is responsible for data entry related to cluster specific commitments and tracking the Senior Associate Dean’s discretionary funds on a consistent basis.

·       May independently, or in collaboration with the H & S faculty affairs team perform data collection and reporting: design and maintain databases. Create regular reports and ad-hoc reports for various H&S processes (upcoming appointments and promotions, search authorizations, open searches, department backgrounds, etc.).

·       Information development, maintenance and reporting responsibilities to include maintaining relevant databases and create regular reports for HSDO staff, provost office staff, and others as needed.

·       Responsible for PeopleSoft coordination as it relates to faculty leave status updates and changes. Determine correct reflection of various faculty actions in PeopleSoft. Advise HR Service Center staff how to enter or revise PS data. Serve a primary liaison to provost office faculty affairs, payroll, and HR benefits regarding H&S faculty PS records.

This is a 100% FTE, continuing, exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

In this role, you will:

• Provide necessary operational support to search/review committees and to mentoring and/or annual counseling of faculty, and make recommendations for process improvement.
• Ensure quality of faculty employment activities. Interpret university and school policy, and guide process for all faculty affairs situations and lines; develop and implement best practices for all faculty affairs activities.
• Serve on school or Provost's Office committees to provide input on faculty affairs issues.
• Establish and manage processes and relevant communications for completion of faculty actions.
• Ensure compliance with school and university policies. Manage university faculty conflict of interest requirements for the department or school, as needed.
• Review submitted appointment and promotion (A&P) materials from a critical perspective, and advise dean, department chair, or faculty lead as appropriate.
• Manage the administration of joint appointments.
• Provide reporting and analysis for various faculty activities and programs to support strategic planning.
• Act as liaison for other university departments including, but not limited to, the Provost's Office, General Counsel Office, Office of Technology Licensing, Dean of Research Office, and other schools.
• Perform any of the following duties, as needed: draft sections of the appointment and promotion form and correspondence for the dean or department chair, including recommendations for appointment, offer letters, etc.; serve as primary point of contact in orienting new faculty to the department, school, and university; and/or supervise staff.