Faculty Affairs / Human Resources Administrator

🔍 School of Humanities and Sciences, Stanford, California, United States

📁: Administration

📅   : Mar 28, 2024 Post Date

📅   : 102702 Requisition #

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description: The mission of the Stanford Chemistry Department is to deliver excellence in education and research by attracting the very best faculty and students. The Department serves 26 faculty members, 5 lecturers, ~90-100 postdocs, ~250-300 PhD students, ~10 research staff, and 30 administrative staff, with an annual consolidated budget of approximately $30 million. The Department facilities consist of over 300,000 square feet of research, classroom and administrative space spread over 6 buildings.

Position Summary: The Department of Chemistry is seeking a Faculty Affairs/Human Resources (FA/HR) Administrator. The FA/HR Administrator will work under general supervision of the Director of Finance and Operations and must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that this position exhibit the abilities to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail and respectful relationship management. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures as they relate to faculty affairs and human resources administration – the ability to translate this information into operational successes will be critical.

The FA/HR Administrator will serve as a resource to staff and faculty on human resources policies, procedures, and practices. Provide human resources program oversight, support, and/or management to include planning, implementation, auditing, and reporting to meet established deadlines. Keep personnel files, including salary letters, appointment documentation and performance reviews among others current in the H&S HR filing system. Work with Bechtel to prepare and process employment visas for incoming and current international staff. Process academic staff and visiting researcher appointments using the FASA interface. Provide analysis and guidance within the school or department regarding faculty and academic staff appointments, reappointments, promotions, and the search process. Ensure compliance with school and university policies. Act as the first point of contact for most human resources inquiries.

This is a 100% FTE, continuing exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

CORE DUTIES:

Provide operational support and guidance to search/review committees and make recommendations for process improvement.
Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
Interpret human resources policies, and provide advice on human resources processes, procedures and issues. Resolve issues as appropriate and consult with and make recommendations to manager/director to resolve more complex issues.
Manage HRIS data management activities, including PeopleSoft transactions. Monitor personnel action reporting to ensure data integrity and compliance, and research and resolve pay issues.
Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.
Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.
Oversee all faculty visa matters, as needed.
Develop and maintain a variety of reports and queries. Analyze and monitor data to recommend and implement process and practice improvements.
Act on behalf of manager/director for human resources matters in their absence.

* Other duties may also be assigned.

EDUCATION AND EXPERIENCE:

Bachelor’s degree and three years of experience working with administrative processes, or combination of education and relevant experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

High level of attention to detail and accuracy.
Ability to track, monitor and adhere to deadlines.
Ability to learn university systems.
Experience working with databases and Microsoft Office suite.
Excellent communication skills.
Demonstrated ability to act with tact and maintain confidentiality.
Demonstrated problem solving and analytical skills.
Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

WORKING CONDITIONS:

Occasionally work extended hours

The expected pay range for this position is $69,000 to $93,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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