Exhibitions and Publications Project Manager, Cantor Arts Center

100682 Requisition #

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and improving our world. The university is committed to supporting its employees as they develop their careers and enrich their lives. Stanford’s future success will be shaped by its diverse perspectives, unique experiences, and inclusive culture.


Serving the Stanford University campus, the Bay Area community, and visitors from around the world, the Cantor Arts Center provides an outstanding cultural experience for visitors of all ages and a growing online audience of scholars. The Cantor’s encyclopedic collection spans 5,000 years and includes more than 40,000 works of art from around the globe. An established resource for teaching and research on campus, the Cantor offers free admission and programs year-round. It is consistently one of the most visited university museums in the U.S.


It is an exciting time to join the expanding team at the Cantor Arts Center—with a new director of the museum, a recently appointed Vice President for the Arts at Stanford University, a loyal community of donors and members, and bold curatorial initiatives that will shape a broader understanding of our collective art histories. Join us as we build capacity to achieve the museum’s goals within an equitable, collaborative, and creative work environment.


Under the supervision of the Deputy Director, the Exhibitions and Publications Project Manager will lead the implementation of the museum’s exhibition program and print and digital publications. The exhibition program includes temporary exhibitions with national and international loans, as well as permanent collection installations with scheduled rotations, with a sustained commitment to our recently launched, ongoing Asian American Art Initiative. The successful candidate will work with the exhibition teams for each exhibition and publication project, working in close collaboration with internal stakeholders including, Curatorial, Conservation, Installation, Registration, Operations, Marketing and PR, Development, Programming, and Finance. The Exhibitions and Publications Project Manager will act as the primary liaison to museum departments, as well as to external partners including, but not limited to, contract exhibition designers, contract graphic designers, and contract editors to ensure consistent and timely communication on all matters pertaining to a project. This role will also be responsible to keep projects on schedule, within budget, within scope, and meet the quality standards of the Cantor; including coordinating, consolidating and tracking all aspects of the exhibition budgets. The Exhibitions and Publications Project Manager work closely with the Deputy Director on exhibition and publication budgets and contracts. 


In this role, you will:

  • Manage the overall planning, implementation, and execution of exhibitions and publications. This includes generating production schedules for labels and graphic installations.
  • Oversee the exhibition team’s project timelines/workstreams and be responsible for the project deliverables in all phases of the exhibition planning and execution. 
  • Prepare budgets, approve and track exhibition and publication expenses, and create reports. Assist with forecasting and providing recommendations for the budget.
  • Establish communication, generate positive relations, track information, and follow through on details with lenders, artists, participating venues, contractors, and relevant staff members
  • Source contractors and vendors for exhibition graphic design and installation according to the exhibition project needs.
  • Draft and execute exhibition and publication-related agreements in consultation with the Deputy Director and Stanford Legal.
  • Serve as a liaison and provide editorial coordination and copy-edit/review as appropriate for publications. 
  • Assist with building an exhibition process that is streamlined and allows for the successful planning of major exhibitions 3-5 years out.
  • Assist Deputy Director in refining and improving the exhibition planning and publication process, as well as developing new protocols. 
  • Manage the development and maintenance of the exhibition archives, physical and digital. 
  • Represent exhibitions and publications as the key contact and subject matter expert within Cantor. Commit resources and provide information and/or training. Also, represent Cantor exhibitions and publications to external/internal stakeholders and constituencies. 
  • May direct staff to perform various tasks and assignments. May also supervise staff.


Please note that this position will be based on the Stanford campus and will be considered hybrid with the expectation to be on campus 3-4 days per week depending on events. In addition, this position may require working evenings and weekends.  


In order to be successful,  you will bring:

  • Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.
  • Demonstrated commitment to promoting and supporting an environment of diversity and inclusion.
  • Excellent communication skills, both verbal and written.
  • Excellent organizational ability.
  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Experience leading and facilitating cross-departmental teams.
  • Proficient in Word, Excel, PowerPoint, Access, and EmbARK (or similar collection database)
  • Knowledge of Adobe Creative Suite


Don’t meet every single requirement? At the Vice Presidency for the Arts and Cantor Arts Center, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. Let us know in your cover letter how your experience makes you a good fit for us. You may be just the right candidate for this or other roles!


The expected pay range for this position is $64,480 – 100,000 per annum. 

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.


At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.


Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!


The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law

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