Executive Assistant to Dean School of Medicine (On-site)

DESIRED QUALIFICATIONS: 

• 2+ years experience supporting an executive of a large / complex organization
• Prior work experience in fast-paced environment at a large or complex organization
• Understanding of the organization of Stanford Medicine or similar academic medical center.

EDUCATION & EXPERIENCE (REQUIRED):  

• Bachelor’s degree and seven years of relevant experience or combination of education and relevant experience. 
• Experience and strong knowledge in a variety of computer software applications in word processing, spreadsheets, database and presentation software {MSWord, Excel, PowerPoint).
• Experience and strong knowledge of calendaring in MS Outlook or other calendaring systems.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• • The Executive Assistant must be capable of exercising independent judgment in making decisions regarding usage of the Dean's time, in making decisions as to how to approach issues involving the Dean and in determining which issues should be directed to others. To do this the Executive Assistant must become thoroughly familiar with the Dean's activities, commitments, policies, projects and priorities, professional and otherwise, and must have or develop a commitment to the Dean's vision for the School of Medicine.
  • The Executive Assistant must be, or quickly become, knowledgeable about University policies and procedures, including the relationship of the School to the major affiliated hospitals. An understanding of and how the medical center and clinical programs operate will also be important. It is critical for the Executive Assistant to see the big picture and keep the Dean's goals firmly in mind.
  • The Executive Assistant must be discrete and confidential in handling sensitive issues.
  • The Executive Assistant must be able judge the relative importance of issues and act independently to address them; work with the appropriate sense of urgency and have a drive for results. He or she must be highly self-motivated, persistent, dependable and independent, requiring minimal supervision.
  • The Executive Assistant must exercise independent, excellent judgment and represent the Dean in a highly professional manner as a representative to both internal and external constituencies.
  • Demonstrated ability to accept changes to deadlines and schedules with tact and diplomacy.
  • Demonstrated extensive high-level administrative experience supporting executive level individuals. 
  • Advanced computer skills and demonstrated experience with office software and email applications

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

May work flexible work schedule including weekends.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors bases on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $90,000 to $117,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.