Executive Assistant and Project Manager

To be successful in this role, you will bring:

Minimum Requirements:

Education & Experience:

High school diploma or equivalent required, with at least five years of relevant experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated high-level administrative experience, including advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and email applications.
• Excellent verbal and written communication skills, including editing, proofreading, and the ability to develop presentations and reports.
• Strong organizational and planning skills, with the ability to prioritize multiple tasks and meet deadlines.
• Demonstrated ability to handle sensitive issues and maintain strict confidentiality.
• Proven ability to work independently, take initiative, and solve problems proactively.
• Professionalism, discretion, and the ability to navigate complex and dynamic environments.
• Strong project management skills, with a track record of leading successful initiatives.
• Flexibility and adaptability to changing priorities in a fast-paced setting.

Preferred Qualifications:

• A Bachelor’s degree is preferred.
• Experience in higher education, research institutions, or non-profit organizations.
• Familiarity with Stanford University’s systems and processes.
• Experience with event planning and coordination.
• Passion for education and commitment to the mission of the Stanford Accelerator for Learning.

Why Stanford Accelerator for Learning?
Join a passionate, innovative team at Stanford University, dedicated to transforming learning for learners worldwide. You’ll be part of a collaborative, intellectually stimulating environment with access to world-class resources and professional development opportunities.

Successful candidates will be required to complete a background check prior to working at Stanford University.

Candidates must be eligible to work in the US. Visa sponsorship is not available for this position.

The expected pay range for this position is $44.84 - $50.43 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Physical requirements:

• Constantly perform desk-based computer tasks. Frequent sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

WHY STANFORD IS FOR YOU

Stanford’s dedicated 16,000+ staff, who come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global scale. We provide market competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our unique perks align with what matters to you:

• Freedom to grow. As one of the greatest intellectual hubs in the world, take advantage of development programs, tuition reimbursement plus $800 you receive annually towards skill-building classes, or audit a Stanford course. Join a TedTalk, film screening, or listen to a renowned author or leader discuss global issues.
• A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.
• A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.
• Discovery and fun. Stroll through historic sculptures, trails, and museums. Create an avatar and participate in virtual reality adventures or join one with fellow staff on Stanford vacations!
• Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computing, cell phones, outdoor recreation, travel, entertainment, and more.

We pride ourselves in being a culture that encourages and empowers you. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

How to Apply:
Submit a resume, cover letter, and contact information for three professional references. Applications will be reviewed on a rolling basis until the position is filled.