This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze.
Hybrid: 4 days a week on site, with up to 5 days due to operational needs.
The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
Department/Program Description: The Ho Center for Buddhist Studies promotes both the academic study and public understanding of the Buddhist tradition. The Center serves to coordinate, support, and develop the university’s resources for Buddhist Studies in four general areas: academic programs, collaborative research, scholarly communication and public outreach.
Position Summary: The Ho Center for Buddhist Studies is seeking an Events and Communications Associate. The Events and Communications Associate will work under general supervision of the Executive Director and the Communications Manager and must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and service-oriented mindset. It is critical for the associate to practice sound judgment, possess effective written & oral communication skills, pay attention to details, and exercise respectful relationship management. This associate must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures as they relate to events and communications—the ability to translate this information into operational successes will be critical.
This is a 100% FTE, continuing non-exempt position. This position will be based on the Stanford campus, 4 days a week on site, with up to 5 days due to operational needs, and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.
If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.
CORE DUTIES:
● Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
● Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, and websites.
● Assist and support in day-to-day activities for communication deliverables in unit.
● Assist in the production and timely distribution of content for applicable unit channels.
● Create complex reports and spreadsheets which may utilize specialized software and systems.
● Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
● Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
● Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
● Other duties may also be assigned.
EDUCATION AND EXPERIENCE:
● High school diploma and four years of administrative experience, or combination of education and relevant experience.
● Experience in events management and communications preferable.
KNOWLEDGE, SKILLS, AND ABILITIES:
● Advanced computer skills and demonstrated experience with office software and email applications.
● Demonstrated success in following through and completing projects.
● Excellent organizational skills and attention to detail.
● Excellent verbal and written communication skills.
● Excellent customer service and interpersonal skills.
● Ability to prioritize, multi-task, and assign work to others.
● Ability to take initiative and ownership of projects.
● Ability to routinely and independently exercise sound judgment in making decisions.
PHYSICAL REQUIREMENTS:
● Constantly perform desk-based computer tasks.
● Frequently sitting.
● Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
● Rarely twist/bend/stoop/squat, kneel/crawl.
WORK STANDARDS:
● Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
● Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
● Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.
PAY TRANSPARENCY LANGUAGE
The expected pay range for this position is $39.46 to $44.30 per annum/hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
● Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
● A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
● Discovery and fun. Stroll through historic sculptures, trails, and museums.
● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants
requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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