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96814 Requisition #
Office of the Vice Provost for Graduate Education
The Office of the Vice Provost for Graduate Education (VPGE) is a dynamic and fast-paced team that delivers programs to Stanford’s 9,000+ graduate students and 3,000+ postdoctoral scholars. We work collaboratively across the university with schools and other vice provost areas to enhance the graduate educational experience. VPGE supports programs, administration, and service to the university community and graduate students in five portfolio areas: fellowships and funding, professional development, diversity and inclusion, interdisciplinary learning, and academic guidance.
 
VPGE is searching for a skilled events professional for our team. Reporting to the Assistant Vice Provost for Graduate Education, you will plan and execute events, programs, and workshops for our Graduate Professional Development portfolio, the Stanford Graduate Summer Institute, and fellowship programs. You will play a key role in coordinating logistics such as registration and attendee tracking, presentation and materials support, and evaluations.
 
In support of the university’s flexible work initiative, this position may be eligible to be “hybrid,” working both from home and the Stanford main campus with the expectation of being onsite three to five days per week.
 
In this role, you will:
  • Design, plan, implement, and coordinate customized events for VPGE.
  • Serve as a member of an events team and contribute in a wide variety of functional areas including decisions around budget allocation, event logistics, and facilities.
  • Consult with stakeholders to determine objectives and requirements; evaluate and select vendors based on stakeholder requests.
  • Serve as a project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events or manage program elements of larger scale events.
  • Manage accounting operations relating to registration including daily accounting procedures and reports, final monetary summaries, and account transfers.
  • Utilize and maintain complex databases including specialized event planning software.
 
 
To be successful in this role, you will bring:
  • Associate degree and three years of relevant experience or combination of education and relevant experience.
  • Demonstrated success in planning events.
  • Ability to work both independently and as part of a team.
  • Excellent interpersonal, communication, time management skills. Must be well organized and detail-oriented.
  • Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
  • Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
  • Ability to interact and successfully collaborate with students, staff, faculty and relevant university offices.
  • Ability to obtain and maintain a California Non-commercial Class license.
  • Ability to frequently perform desk-based computer tasks and occasionally lift, carry, push, and pull objects that weigh 21– 40 pounds.
 
In addition, preferred requirements include:
  • Proficiency in Microsoft Office Suite, Google Workspace, and Adobe Suite.
  • Experience processing expenses and issuing one-time payments.
  • Ability to work occasional evenings.
 
How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application.
 
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
  • Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time off, and family care resources.
  • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts, and more
 
 
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
 
Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
 
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
 

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