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Jobe Code: 4252
Job Grade: I

The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Editorial Manager.

About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs.

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity, while securing and safeguarding peace for America and all humanity.


The Editorial Manager reports to the Senior Publications Manager of the Hoover Institution Press and performs content development and editorial review under minimal supervision. Serves as the institutional editor, and edits and manages editorial production of a variety of types of printed material. Provides support for electronic editing and composition by converting, cleaning up, updating, and archiving electronic files provided by authors.

  • Research, plan, write, and edit original/complex publications for style and substance.
    • Edit institutional material, such as materials for Hoover Fellows, Marketing & Communications, Public Affairs, Development, and Library & Archives, including website and journal content.
  • Develop and publish sensitive policy statements and publications for internal and/or external audiences.
  • Ensure adherence of editorial content to guidelines and oversee the work of other editorial staff or freelancers.
    • Supervise and evaluate the work of freelance copy editors, based on manuscript needs. Ensure that manuscripts are prepared for production.
    • Oversee the editing from manuscript to book or final publication form. Review and approve copyedited manuscript for production.
  • Recommend changes and amendments to communications or publications, paying close attention to:
    • Permissions
    • Footnotes/Endnotes
    • Tables/Figures
    • Editing needs
    • Intended reader
  • Work within deadlines and cost constraints.
  • Advise and collaborate with clients on editorial and publication methods. For example:
    • Contribute to the design process to ensure each manuscript is developed according to overall Press production functions and departmental goals.
    • Manage book review process—e.g., evaluate manuscript, identify and work with scholars for peer review, evaluate reviewer responses, etc.
  • Communicate with authors, writers, editors, photographers, vendors, contractors, and staff, and review publication process.
    • Provide project-specific instructions and guidelines for editorial resources, addressing any author/Institution concerns.
  • Serve as a resource in developing strategies that promote effective delivery of publications/editorials to target audiences.
  • May assist with performance evaluation, hiring, and staff management. 
    • Hire and develop a pool of freelancers capable of several levels of editing (light, medium, or heavy), copy writing, fact-checking (including URL addresses), and knowledge of the latest edition of The Chicago Manual of Style and Merriam-Webster Collegiate Dictionary.
  • May supervise professional or support personnel.
* Other duties may also be assigned.

Education and Experience:

Bachelor's degree in English, Journalism, or related field and five years of relevant work experience, or combination of education and relevant experience. Relevant work experience may include editing books and academic papers for publication, managing editorial projects, and experience in acquisitions.

Knowledge, Skills, and Abilities:
  • Demonstrated understanding of the principles, terminology, procedures, and best practices of communications, public relations, and editorial content.
  • Extensive experience in planning and implementing complex publications/editorial projects.
  • Demonstrated ability to synthesize and coordinate materials from multiple resources.
  • Demonstrated ability to edit complex stories for both style and substance.
  • Exceptional attention to detail and thorough command of editorial and proofreading skills.
  • Experience producing highly effective work within the deadline and cost constraints.
  • Extensive experience and understanding of job-required software applications.
  • Demonstrated ability to apply ingenuity and creativity in solving complex problems.
  • Demonstrated ability to apply discretion and judgment in evaluating implications of information release to internal and external audiences.
  • Proficient in developmental editing and knowledge of different levels of editing.
  • Ability to work in a diverse department to publish within deadlines and budget.
  • Evidence of strong verbal and written communication skills.
  • Ability to work independently.
  • Ability to interface with internal departments and external book publication/production community.
  • Willing to learn skills necessary for job.
Certifications and Licenses:
  • None
  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sit, use a telephone, and grasp lightly/fine manipulation.
  • Occasionally grasp forcefully, writing by hand.
  • Occasionally sort/file paperwork; lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely lift/carry/push/pull objects that weigh >50 pounds.
  • Good visual acuity including color vision.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Occasional work on evenings and weekends.
  • May be exposed to dust and mold.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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