📁
Administration
📅
88670 Requisition #

The Office of Postdoctoral Affairs (OPA) is seeking a Diversity Programs & Fellowships Manager with experience in program and project management as well as a commitment to developing and supporting initiatives that empower postdocs, especially those from underrepresented groups, to thrive within academia and beyond. The successful candidate will be independent, curious, collaborative, and creative; have very high administrative and organizational acumen; and have a knack for learning and understanding stakeholder needs and interests and researching and developing best practices, as well as an openness to engaging in evaluation, feedback gathering, and ideation to drive continuous improvement. This position is a key contributor on the OPA team, co-developing and supporting initiatives focused on the most vulnerable points of postdoctoral training: recruitment, early engagement, and career transition. A person with a deep commitment to supporting inclusive programs and initiatives, creating a dynamic and welcoming community, and providing guidance and mentoring to individual postdoc candidates, current postdocs, faculty, administrators, and others within the postdoc ecosystem, will impact the environment supporting postdoctoral training at Stanford, and in turn to influence the future academic workforce.

 

The Office of Postdoctoral Affairs is a fast-moving, agile office that administers and supports the more than 2400 postdocs on campus. OPA is one of the leading postdoc offices in the country and seeks to provide the best service to its constituents – the postdocs, faculty, and departmental administrators. Through close working relationships throughout the University, the Postdoctoral Fellowships Manager will inform and support equitable recruitment and hiring practices, foster belonging, and better enable postdocs, especially those from underrepresented backgrounds, to thrive. 

 

The Diversity Programs & Fellowships Manager will have a lead program management role, managing multiple postdoctoral fellowship programs. As the new School of Medicine Propel Fellowship launches, the Manager will work to develop, support, and refine administrative processes, co-develop and implement programmatic activities and events, assist in program assessment, and serve as the face of the program. These responsibilities include, but are not limited to: advertising and program communications, logistics and financial management, overall process/program evaluation and improvement, working with faculty and administrators, coaching potential recruits, and building and supporting community for fellowship awardees while they are associated with these fellowships. A fundamental understanding of the biosciences and the landscape of research therein will be extremely helpful in managing administrative processes and serving constituents of these fellowships. 

 

As the primary contact for potential candidates and applicants, appointed postdocs, partner faculty, and others associated with and supporting these fellowship programs, the Diversity Programs & Fellowships Manager will provide information and guidance to faculty and administrators, advice to program applicants and participants on a range of issues, as well as coaching and mentoring support to postdocs in reaching key milestones expected in their fellowship programs. 

 

The Diversity Programs & Fellowships Manager will also support the Director of Programs & Outreach in developing, planning, and implementing programmatic elements and activities that will bring together a variety of high-profile postdoctoral fellowships focused on promoting diversity to create a larger, inter-connected community of postdocs supported by these fellowships. 

 

Additionally, the Diversity Programs & Fellowships Manager will work closely with the rest of the programs team to co-develop and engage in cross-team collaboration on program evaluation, best practices research, program communications, marketing strategy, and partnerships to support our team’s goals and values, as we work together to devise, implement, and support new approaches to postdoctoral training, recruitment, retention, and advancement. The OPA programs team is fast-paced, highly mission-driven, and takes great pride in our competence and our service-mindedness. Candidates should be highly organized self-starters, comfortable with autonomy, and embrace opportunities to tackle new problems and challenges as part of a dynamic team within the university. A commitment to diversity, equity, inclusion, and belonging is fundamental to the role.

 

Current School of Medicine fellowships managed by this role include the Propel Postdoctoral Fellowship Program; the Dean’s Fellowship Program; the Walter V. and Idun Berry Postdoctoral Fellowship Program; the Katharine McCormick Postdoctoral Fellowship to Support Women in Academic Medicine; and the Helena Anna Henzl-Gabor Young Women in Science Fund for Postdoctoral Scholars Travel Grant. Together these programs fund more than 50 scholars a year.

 

Duties include:

  • Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Analyze and interpret policies; develop, revise and implement procedures for program or function
  • Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies. 
  • Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
  • May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget. 
  • May direct staff to perform various tasks and assignments. May also supervise staff.

 

* - Other duties may also be assigned

 

DESIRED QUALIFICATIONS:

  • Master’s Degree preferred or Bachelor’s degree and five years of experience. Educational background in biosciences heavily preferred.
  • Previous experience in program coordination, postdoctoral administration, student services, or related field with focus on postdoctoral scholars and/or graduate students
  • Knowledge of Stanford administration systems preferred
  • Detailed knowledge of the range of challenges that postdocs and/or graduate students encounter; strong ability to identify needs and help provide for those needs
  • Strong communication skills to clearly and effectively communicate information to internal and external audiences, client groups, and management
  • Advanced analysis and problem-solving skills
  • Advanced customer service skills
  • Advanced computer skills, including experience with Microsoft Office Suite
  • Advanced project management skills
  • Marketing, social media and event planning experience

 

EDUCATION & EXPERIENCE (REQUIRED):

  • Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

 

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills. 
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing. 
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.

 

CERTIFICATIONS & LICENSES:

  • None

 

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks. 
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone. 
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

 

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

 

WORKING CONDITIONS: 

  • Occasional evening and weekend hours.

 

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

 

About Stanford University

Stanford University, located between San Francisco and San Jose in the heart of California’s Silicon Valley, is one of the world’s leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

 

Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning.  To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote health, fulfilling lives.  An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

 

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Previous Job Searches

My Submissions

Track your opportunities.

My Submissions

Similar Listings

School of Medicine, Stanford, California, United States

📁 Administration

School of Medicine, Stanford, California, United States

📁 Administration

School of Medicine, Stanford, California, United States

📁 Administration