Director of Finance and Administration (M&I)

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Administration
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89464 Requisition #

Director of Finance and Administration

Department of Microbiology & Immunology

and

Baxter Laboratory for Stem Cell Biology

 

The Microbiology & Immunology (M&I) Department is a community of over 200 individuals, all of whom share a common passion for research and learning.  Our mission is to conduct the best possible research and provide the most rigorous and inspiring training in the areas of microbiology, immunology, host-pathogen interaction and related fields. Through such activities, our goal is to improve human and animal health as well as to improve our ability to be responsible stewards of a fragile earth.  In 2002, the Department underwent its most recent expansion by inclusion of the Baxter Lab at Stanford. This is a group of faculty with interests that take us beyond our traditional focus in host and pathogen into even more diverse but complementary areas of biomedical research. The Baxter Laboratory for Stem Cell Biology foundational principals are based on bringing together bioscientists who are passionate not only in the basic mechanisms of disease processes, but also in exploiting biological systems to more directly bring about cures for important diseases.

The Department of Microbiology & Immunology, and the Baxter Laboratory for Stem Cell Biology, is seeking a Director of Finance and Administration (DFA1) to serve as the senior business leader for the department. Reporting to the Chair of Microbiology & Immunology and the Senior Associate Dean, Finance and Operations, for the School of Medicine, the DFA provides strategic leadership for the operations, administration and finances of the department. The DFA will partner with the department chair, as well as department faculty, to administer key operational areas, while also setting strategic priorities for goals and initiatives of the department.  The DFA provides leadership and direction for all financial and administrative functions including budgeting and financial management totaling over $26M, strategic planning, human resources, grant and contract administration, academic affairs, facilities/space, compliance, and safety. Additionally, the DFA manages department operations, establishes the administration's organizational structure and environment and has oversight for administrative policies and procedures in the department. The successful candidate will demonstrate empathetic yet courageous leadership, a growth-mindset, solution-oriented approach to problems, as well as the ability to effectively communicate ideas to different audiences.

 

JOB PURPOSE:

Lead the finance and administration operations for the Department of Microbiology and Immunology and The Baxter Laboratory for Stem Cell Biology.   Manage staff to achieve the School of Medicine missions (clinical, research and teaching), goals and objectives. Ensure compliance in all areas. The duties of this position are typically split between 70% operational and 30% strategic.

 

CORE DUTIES:

  • ·      Establish business and administrative mission and goals.
  • ·      Partner with faculty leadership on departmental affairs and advocate the unit's needs and goals to internal and external parties.
  • ·      Evaluate business processes and operational and/or financial effectiveness. Develop business plans.
  • ·      Analyze department or program needs and make recommendations to senior leaders for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions.
  • ·      Work with the Chairs and /or Dean's Office regarding resources to support faculty activities and interests.
  • ·      Responsible for overall fiscal wellness and financial operations. Develop and monitor consolidated budget and analyze research funding; implement financial growth and sustainability strategies. Recommend and develop strategies for general cost containment, strategic investments, and growth management. Provide reliable quarterly financial updates and forecasts to both individual department faculty and the chairs with regard to grant and contract accounts.
  • ·      Manage over 52 staff in the day-to-day operations for both units. Responsible for hiring and retaining staff, career coaching, ensuring required training is completed, personal development of direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints. Responsible for workforce planning and administration of staff for faculty and programs for both departments.
  •  ·     Responsible for ensuring a diverse and inclusive environment for staff, faculty, and trainees who represent diversity in race, ethnicity, gender identification, disability and abilities, sexual preference, and perspectives.
  • ·      May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
  • ·      Oversee management of all student, fellow, residency related activities and graduate program administration.
  • ·      Interpret, implement and ensure compliance with academic and administrative policies and procedures within the unit.

 

* - Other duties may also be assigned

 

Preferred Skills:

  • ·      Master’s degree (BA, Health Care Administration, Public health or related field)
  • ·      Grant Management Experience

 

Required Education & Experience:

Bachelor’s degree or combination of education and relevant experience. Three years of progressively responsible managerial experience, including financial and budget preparation and two years of supervisory experience.

 

Knowledge, Skills and Abilities:

  • ·      Demonstrated supervisory skills including conflict resolution.
  • ·      Demonstrated experience implementing financial funding concepts and regulatory agency policies and guidelines.
  • ·      Working knowledge of grants and contract administration.
  • ·      Strong knowledge of industry standards and/or regulatory requirements.
  • ·      Demonstrated ability to identify and analyze all pertinent information/data to make and communicate decisions to meet the unit's current and future financial, research, academic and administrative needs.
  • ·      Strong negotiation and effective interpersonal skills.
  • ·      Ability to establish a culture of integrity within their unit and with those external to the unit.
  • ·      Demonstrate to others that he/she is direct, truthful and credible.
  • ·      Demonstrated skills as a receptive listener, influential and persuasive and seeks to understand the differing sides of each situation.
  • ·      Makes decisions effectively and decisively.
  • ·      Demonstrated expertise in business and management concepts.

 

PHYSICAL REQUIREMENTS*:

  • ·      Constantly perform desk-based computer tasks.
  • ·      Frequently sitting.
  • ·      Occasionally stand/walk, reach/work above shoulders, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds;
  • ·      Rarely twist/bend/stoop/squat, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds.

 

  • * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

 

Preferred Skills:

  • ·      Master’s degree (BA, Health Care Administration, Public health or related field)
  • ·      Grant Management Experience

 

Required Education & Experience:

Bachelor’s degree or combination of education and relevant experience. Three years of progressively responsible managerial experience, including financial and budget preparation and two years of supervisory experience.

 

Knowledge, Skills and Abilities:

  • ·      Demonstrated supervisory skills including conflict resolution.
  • ·      Demonstrated experience implementing financial funding concepts and regulatory agency policies and guidelines.
  • ·      Working knowledge of grants and contract administration.
  • ·      Strong knowledge of industry standards and/or regulatory requirements.
  • ·      Demonstrated ability to identify and analyze all pertinent information/data to make and communicate decisions to meet the unit's current and future financial, research, academic and administrative needs.
  • ·      Strong negotiation and effective interpersonal skills.
  • ·      Ability to establish a culture of integrity within their unit and with those external to the unit.
  • ·      Demonstrate to others that he/she is direct, truthful and credible.
  • ·      Demonstrated skills as a receptive listener, influential and persuasive and seeks to understand the differing sides of each situation.
  • ·      Makes decisions effectively and decisively.
  • ·      Demonstrated expertise in business and management concepts.

 

PHYSICAL REQUIREMENTS*:

  • ·      Constantly perform desk-based computer tasks.
  • ·      Frequently sitting.
  • ·      Occasionally stand/walk, reach/work above shoulders, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds;
  • ·      Rarely twist/bend/stoop/squat, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds.

 

  • * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

 

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