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JOB PURPOSE:
Lead finance and administration operations for a School of
Medicine's unit or units (institute and academic department). Manage staff to
achieve one or more School of Medicine missions, goals and objectives. Ensure
compliance in all areas. The duties of this position are typically split
between 70% operational and 30% strategic.
CORE DUTIES*:
·
Establish
business and administrative mission and goals. Partner with faculty leadership
on departmental affairs and advocate the unit's needs and goals to internal and
external parties. Evaluate business processes and operational and/or financial
effectiveness. Develop business plans.
·
Analyze
department needs and make recommendations to senior leaders for changes in
staffing, facilities, health and safety compliance, finance, technology and/or
administrative functions. Work with the Chair and /or Dean's Office regarding
resources to support faculty activities and interests.
·
Responsible
for overall fiscal wellness and financial operations. Develop and monitor
consolidated budget and analyze research funding; implement financial growth
and sustainability strategies.
·
Recommend
and develop strategies for general cost containment, strategic investments, and
growth management.
·
Manage
staff in the day-to-day operations for unit. Responsible for hiring and
retaining staff, career coaching, ensuring required training is completed,
personal development of direct reports and accountable for the performance of
employees. Ensure work completion within schedule and constraints. Responsible
for workforce planning and administration of staff for faculty and programs.
·
May
independently or in collaboration with human resources managers, guide faculty
supervisors in the interpretation and implementation of human resources
policies, procedures and programs.
·
Represent
the unit's needs in regard to research and service facilities; negotiate on
behalf of the unit's current and future needs with the school.
·
Oversee
management of all student, fellow, residency related activities and graduate
program administration.
·
Interpret,
implement and ensure compliance with academic and administrative policies and
procedures within the unit.
* - Other duties may
also be assigned
DESIRED
SKILLS:
·
Master’s degree (MBA, Public
Health or related field)
·
Experience managing NIH
and NSF portfolios
·
Experience with
Pre-Award and Post Award management
·
Experience
fostering/building relationships across the School of Medicine as well as
promoting the mission and initiative for Precision Health.
·
Experience partnering
with leadership to build and promote the educational curriculum within the
department.
·
Experience administering
or managing operations and finance at an Academic Medical Center
MINIMUM
REQUIREMENTS:
Education & Experience:
Bachelor’s degree or combination of education and relevant
experience. Three years of progressively responsible managerial experience,
including financial and budget preparation and two years of supervisory
experience.
Knowledge,
Skills and Abilities:
· Demonstrated
supervisory skills including conflict resolution.
· Demonstrated
experience implementing financial funding concepts and regulatory agency
policies and guidelines.
· Working
knowledge of grants and contract administration.
· Strong
knowledge of industry standards and/or regulatory requirements.
· Demonstrated
ability to identify and analyze all pertinent information/data to make and
communicate decisions to meet the unit's current and future financial,
research, academic and administrative needs.
· Strong
negotiation and effective interpersonal skills.
· Ability
to establish a culture of integrity within their unit and with those external
to the unit.
· Demonstrate
to others that he/she is direct, truthful and credible.
· Demonstrated
skills as a receptive listener, influential and persuasive and seeks to understand
the differing sides of each situation. Makes decisions effectively and
decisively.
· Demonstrated
expertise in business and management concepts.
Certifications
and Licenses:
None
PHYSICAL
REQUIREMENTS*:
·
Constantly
perform desk-based computer tasks.
·
Frequently
sitting.
·
Occasionally
stand/walk, reach/work above shoulders, use a telephone, writing by hand,
lift/carry/push/pull objects that weigh up to 10 pounds;
·
Rarely
twist/bend/stoop/squat, sort/file paperwork or parts, lift/carry/push/pull objects
that weigh 11-20 pounds.
* - Consistent with its
obligations under the law, the University will provide reasonable accommodation
to any employee with a disability who requires accommodation to perform the
essential functions of the job.
WORKING
CONDITIONS: WORK STANDARDS:
·
Demonstrates
the ability to work well with Stanford colleagues and clients and with external
organizations.
·
Promote
Culture of Safety: Demonstrates commitment to personal responsibility and value
for safety; communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.
·
Subject
to and expected to comply with all applicable University policies and
procedures, including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, http://adminguide.stanford.edu