Director of Events, Stanford Doerr School of Sustainability, External Relations

🔍 Office of External Relations, Stanford, California, United States

📁: Marketing

📅   : May 07, 2024 Post Date

📅   : 103151 Requisition #

Main Work Location: Stanford University historic campus
Schedule: Hybrid (3-4 days per week on site)

About Us
The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change.

For more information on the school, click here.

Position Summary:
Reporting to the Senior Director of Community Engagement, create and manage a strategic plan for an annual cadence of events that showcase the vision and mission of the Stanford Doerr School of Sustainability. Provide leadership, direction, and vision on new and existing event programming to ensure the growth and impact of SDSS with a focus on the Dean’s priority and External Relations functions. Manage budget and resource allocations. Manage 2 full-time event management professionals and all aspects of event production. Collaborate with university, development, and Stanford Alumni Association event staff. Oversee the execution of small to large events including symposiums, conferences, forums, degree ceremonies, speaker series, donor dinners, celebrations, regional events, class reunions, alumni homecomings, advisory council meetings, and retreats.

In this role you will:

Create an annual calendar of events that showcase the vision and mission of the Stanford Doerr School of Sustainability (SDSS)
Provide strategic leadership for the creation, development, and execution of events.
Manage external relations events team, including hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
Build effective and focused event management teams; maintain strong morale and team spirit.
Oversee the management of event teams and/or production consultants to produce quality, multi-faceted events and productions.
Work cross-departmentally to prepare and manage complex program budgets and ROI proposals.
Delegate both routine and important tasks and decisions, while assuming final responsibility for event logistics.
Interact with senior management across the school and university in support of event planning goals.
Interact with high-profile leaders and their teams, including the University President, Provost and SDSS Dean, as well as faculty, sustainability leaders, government officials, donors, trustees and advisory council members and alumni.
Evaluate events in order to continually improve their reach and effectiveness.
Create standard operating procedures to improve performance.Identify opportunities for synergy and integration.
Develop and nurture productive relationships with internal and external partners.
Develop, propose, and manage staff and budget resources.

To be successful in this role, you will bring:

Bachelor’s degree and ten years of relevant experience or combination of education and relevant experience.
Demonstrated history in creating innovative event planning strategies and successful event collaborations.
Excellent judgment and decisiveness, high integrity, enthusiasm, diplomacy, and tact.
Leadership to engage and empower an organized team of event planning professionals, fostering a strong, cohesive team environment.
Superior verbal and written communication skills.
Skilled at developing a staff of professionals and support personnel. Includes selection, motivation, and leadership of staff, as well as evaluation and development.
Demonstrated competency in budget management, cost accounting and vendor contract relationships.
Exceptional customer service skills with the ability to cultivate professional business partnerships.

Certifications and Licenses:

Valid Class C California Driver’s License.

PHYSICAL REQUIREMENTS:

Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
Ability to obtain and maintain a California Class C license and drive day or night.

WORKING CONDITIONS:

May require some travel and working early mornings, evenings, and weekends.

WORK STANDARDS:

When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $117,800 – $191,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

WHY STANFORD IS FOR YOU:

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information