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Stanford Live Development Associate
Job Code: 4290
Job Grade: G

Note: Not all unique aspects of the job are covered by this job description
 
Stanford Live presents a wide range of the finest performances from around the world fostering a vibrant learning community and providing distinctive experiences through the performing arts.  With its home at Bing Concert Hall, Stanford Live is simultaneously a public square, a sanctuary, and a lab, drawing on the breadth and depth of Stanford University to connect performance to the significant issues, ideas, and discoveries of our time.

POSITION SUMMARY:
 
Under general supervision of the Associate Director of Development, the Development Associate provides administrative support for all aspects of Stanford Live’s fundraising programs and activities. The Development Associate handles gift processing, gift reporting and acknowledgments; supports donor solicitation and stewardship activities; and assists with creating, planning, and executing donor cultivation and stewardship events.  

CORE DUTIES*:
  • Process donor gifts, including the processing of check and credit card donation transactions and gift data entry into applicable database
  • Maintain accuracy of donor records in database, including updating name, address, salutation, program name, and other information; produces donor lists for inclusion in internal and external publications
  • Handle gift acknowledgement process, including the timely production of acknowledgment letters
  • Provide development program reporting to support fundraising programs and strategies, such as monthly and/or annual gift and membership reports
  • Assists with the creation and implementation of annual direct appeals 
  • Support the development team in stewardship programs and strategies with a high level of customer service
  • Assists with creating, planning, and executing donor cultivation and stewardship events, such working development events, tracking vendor quotes and invoices, handles invitation lists and tracking RSVPs and attendance information
  • Coordinates and communicates with external vendors, reception/event hosts, volunteers, and venue staff as needed
*Other duties may also be assigned

MINIMUM REQUIREMENTS: 

Education and Experience: 
  • Minimum of three years of experience in providing development administrative support preferably in an arts and/or higher education setting 
  • Bachelor’s degree is preferred
  • Knowledge, Skills, and Abilities: 
  • Strong customer-service focus
  • Excellent interpersonal and communication skills, and an ability to effectively communicate and work with both internal and external constituents 
  • Superior organizational skills, and an ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals
  • High level of effective written and verbal communication, research, and editorial skills; 
  • Advanced proficiency in using advanced functions of word processing, databases, Excel spreadsheets, and web resources
  • Proficiency with using constituent/donor management databases; knowledge of Tessitura and/or Stanford PostGrads is a plus 
  • Strong analytical skills and knowledge of information management systems 
  • Must also be able to lift and carry 30 lbs for short distances
PHYSICAL REQUIREMENTS*:
  • Frequently perform desk-based computer tasks, sit, and use a telephone, stand/walk.
  • Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.
  • Ability to obtain and maintain a California Non-commercial Class driver’s license.
    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:
  • May require working flexible hours, including nights and weekends.
WORK STANDARDS:
  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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