83595 Requisition #
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Education & Experience:

Master's degree from an ALA-accredited library school or equivalent accredited degree, or a master’s degree in a related discipline in the humanities or social sciences with formal training in archival theory and practice.

Two or more years of relevant experience required, with a preference for three to five years of relevant work experience. Relevant experience should include responsibility for staff supervision and/or the management of archival workflows.

Knowledge, Skills, and Abilities:

  • Demonstrated knowledge of accessioning, appraisal, cataloging, arrangement, and description of archival materials and rare published materials in multiple formats.
  • Demonstrated supervisory skills with the ability to manage heavy and complex workloads using considerable judgment and initiative.
  • Strong program management skills with the flexibility to adjust to frequent changes and reprioritizations.
  • Experience using and managing an archival collection or content management system.
  • Demonstrated experience in applying, or supervising the application of, current archival and special collections descriptive practices and principles, including DACS, DCRM(MSS) and/or RDA.
  • Familiarity with LCSH and controlled access point frameworks, with the ability to learn relevant vocabularies and emerging linked data practices.
  • Demonstrated experience utilizing EAD. Familiarity with MARC and ability to learn other metadata standards such as Dublin Core, MODS and METS/ALTO.
  • Experience with, or ability to learn XML and other machine actionable languages and linked data principles and standards.
  • Experience with, or ability to learn, digital collections processing, data migration, and/or digital curation.
  • Excellent analytical and problem solving skills combined with attention to detail for complex, detail-oriented work.
  • Ability to be organized, productive, and effective in a dynamic environment, with the capacity to engage with others to identify challenges and opportunities.
  • Excellent written, verbal, analytical, organizational, and interpersonal skills required.
  • Strong preference for a working knowledge of at least one non-English language; other additional languages desirable.
  • Broad knowledge of library and archival repository functions, services, and requirements.
  • Successful applicant may be asked to apply for US national security clearance to assist the Stanford University Facility Security Officer in administering classified materials.

Certifications and Licenses:

  • None


  • Constantly sit, perform desk-based computer tasks.
  • Work with books and in places that may be dusty.
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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