allcove Data Systems Manager (Hybrid Opportunity)

Information Analytics
95200 Requisition #

allcove Data Systems Manager

The Stanford Psychiatry Center for Youth Mental Health & Wellbeing is seeking to hire an allcove Data Systems Manager to administer and support the data systems and procedures for the groundbreaking allcove pilot program. This position will serve as a lead member of the team developing and implementing pilots of allcove -integrated ‘one stop shop’ youth mental health centers in the Bay Area, statewide and nationally. Modeled off of successful international models, the pilots will create stand-alone, integrated care sites for young people ages 12-25 to access early mental health, physical health, substance use counseling, peer support, and education and employment resources all under one roof. With the guidance and support of a community consortium and youth advisory board, these programs seek to improve young people’s mental, social, and emotional wellbeing through the provision of high quality, integrated, age-appropriate, low to no cost care for teenagers, young adults, and their families.

The allcove Data Systems Manager will be a core member of the team, working with community partners to implement a new data collection system, extracting and analyzing data to determine pilot outcomes. These responsibilities will involve navigating complex service pathways, working with multiple established and new data systems, and challenging the status quo by designing and implementing new approaches with key stakeholders in the community.

Other responsibilities will include ongoing refinements and adaptations to the datacove (the data collection instruments and questionnaires presented to both young people and service providers) and providing technical assistance to support the implementation of integrated youth mental health center pilots in counties throughout California and the U.S.

The ideal candidate will be a self-starter, problem-solver and comfortable managing multiple stakeholders simultaneously. They will be innovative, flexible, detail-oriented, creative, resourceful, self-motivated, and solutions-focused. They will have excellent communication skills, experience working within complex clinical systems, ideally in a community facing role, and be able to interact effectively with a diverse range of individuals and organizations.

Duties include:

  • Work with Stanford’s IT team and our contracted vendor to manage the program data collection system.
  • Provide training and technical assistance to pilot sites to ensure maximum data collection compliance.
  • Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
  • Serve as critical liaison between implementation team(s) and stakeholder organizations
  • Work with international partners to collaborate on a shared common data set and best practices related to implementing a youth mental health model
  • Set up data management and reporting procedures for the centers, including standard and custom reports.
  • Manage vendor system permissions and partner access to reports.
  • Provide training for center staff who will be accessing reports.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Analyze and interpret policies; develop, revise and implement procedures for program or function

* - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.


  • Bachelor's degree and three years of relevant experience or combination of education and relevant experience. Experience in a quantitative discipline such as health information technology, health management systems, computer science, or bioinformatics.
  • Experience in health data collection systems development and deployment
  • Experience in training and change management
  • Familiar with data security and protection regulations
  • Knowledge of data security standards, including HIPAA, COPPA, and 42 CFR and data system auditing processes
  • Ability to implement and document a continuous improvement cycle in data collection in community health


Bachelor's degree and three years of relevant experience or combination of education and relevant experience. Experience in a quantitative discipline such as economics, finance, statistics or engineering.


  • In-depth knowledge and experience using and applying analytical software, database management system software, database reporting software, database user interface and query software, and data mining software.
  • Expert ability to collect data using a variety of methods, such as data mining and hardcopy or electronic documentation study, to improve or expand databases.
  • Basic statistical ability.
  • Strong listening, verbal and written communication skills.
  • Ability to manage multiple activities in a deadline-oriented environment; highly organized, flexible and rigorous attention to detail.
  • Ability to use logic to calculate data; efficiently construct a database or scrutinize the form of a question.
  • Ability to work with data of varying levels of quality and validity.
  • Demonstrated ability to produce data in a clear and understandable manner meeting user requirements.
  • Ability to work effectively with multiple internal and external customers.
  • Ability to take a leadership role on projects and with users/clients.


  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


May work extended hours during peak business cycles.

Occasional evening and weekend hours. Frequent local travel and some state and national travel required.

Hybrid working arrangement available.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
  • * - Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The expected pay range for this position is $90,000 to $112,000 per annum / hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

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