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Compliance Legal
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89667 Requisition #

SCHOOL/UNIT DESCRIPTION:

The Industrial Contracts Office (ICO) is a unit within the Office of Technology Licensing, Stanford's technology transfer office. ICO is responsible for reviewing, negotiating and signing research-related agreements on behalf of Stanford with industry and some non-profit collaborators. ICO Contract Officers have authority to sign agreements on behalf of Stanford University and ensure that all agreements are in compliance with Stanford policy, sound business practice, and legal requirements.

 

The Industrial Contracts Office is part of Stanford University’s Office of Technology Licensing (OTL), which evaluates, markets, and licenses technology owned by the University. ICO negotiates and signs sponsored research and other research-related agreements with industry. In addition, ICO handles all University material transfer agreements and works closely with OTL on intellectual property terms for all research agreements. ICO ensures ensuing Stanford technology is developed to its full potential to serve the public interest.

 

Our VPDoR Diversity Journey:

  • We create a hub of innovation through the power of diversity of disciplines and people.
  • We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
  • We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community. 
  • We promote a culture of belonging, equity, and safety.
  • We embed these values in excellence of education, research, and operation.

 

POSITION SUMMARY:

Stanford’s Office of Research Administration (ORA) and Industrial Contracts Office (ICO) are joining forces to create a unique team of Contract Officers focused on specialized research-related agreements. This Contract Officer position will work primarily on data use agreements. The Contract Officers within ORA and ICO have delegated signing authority on behalf of the University to review and negotiate a full array of agreements and enable Stanford research by negotiating mutually beneficial agreements with external collaborators that preserve academic freedom and scientific integrity. ORA and ICO are looking for Contract Officers who approach learning and problem solving with enthusiasm, who are organized and focused to manage a significant workload, who adapt easily to changing situations and views new opportunities as creative challenges. 

 

CORE DUTIES:

  • Achieve and maintain delegated signature authority on behalf of Stanford University.
  • Conduct comprehensive analysis and negotiation of complex non-sponsored, research-related agreements with a focus on data use agreements.
  • Negotiate intellectual property and publication rights, as well as confidentiality, and indemnification terms.
  • Identify contractual and policy issues such as compliance requirements and conflicts of interest and provide follow through until issues are resolved.
  • Advise and assist department administrators, principal investigators, and staff; interpret and explain agreement provisions and terms.
  • Resolve problems arising in the course of the project; consult with department administrators, principal investigators, staff, and sponsors. 
  • Partner with others to serve as a resource to educate units regarding institutional processes.
  • Review and revise standard agreements to reflect changes in University policies, applicable regulations and laws.
  • A remote worker arrangement may be considered for candidates with the appropriate background and experience, depending on business needs of each unit. Remote workers’ schedules are based in the Pacific Time zone.

* Other duties may also be assigned

 

OPTIONAL: Please note that due to current COVID-19 safety measures, our office is working fully remote through Summer 2021. Once COVID-19 safety measures are no longer applicable, this position will be based on the Stanford campus and will be considered for an option of telecommuting, subject to operational need.

 

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor's degree and four years of relevant experience, or combination of education and relevant experience.

 

Knowledge, Skills and Abilities:

  • Advanced knowledge of contracting and related processes.
  • Demonstrated understanding of university research environment and policies.
  • Experience with university research administration or related experience preferred.
  • Working knowledge of and experience applying regulatory requirements regarding research data and privacy, including HIPAA and GDPR as applied to research.
  • Demonstrated understanding of intellectual property and licensing issues as they pertain to academic research.
  • Demonstrated ability to:
  • Draft, negotiate and execute complex research agreements including data use agreements.
  • Communicate knowledge and ideas both verbally and in writing with clarity and effectiveness to internal and external audiences, client groups and all levels of management.
  • Make good independent decisions based on critical and analytical thinking, experience and judgement.
  • Deliver high quality service and work products that can be relied upon by clients and colleagues to meet business requirements.
  • Drive change and continuous improvement through individual contributions.
  • Collaborate and work effectively in a distributed team environment.
  • Work well with colleagues and clients.
  • Demonstrated curiosity and comfort with uncertainty and ambiguity.
  • Strong service orientation, demonstrated ability to work effectively in a fast-paced, action-oriented, customer-focused service environment.
  • Strong organizational skills and the ability to prioritize a variety of tasks and demands.
  • Strong computer skills, including Microsoft Office Suite and ability to learn applicable university and departmental systems.

 

Certifications and Licenses:

None.

 

PHYSICAL REQUIREMENTS*:

  • Frequently perform desk based computer tasks, seated work and use light/ fine grasping.
  • Occasionally use a telephone, stand, walk, twist, bend, stoop, squat, write by hand, sort, and file paperwork or parts.
  • Rarely lift, carry, push, and pull objects that weigh up to 10 pounds.

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

 

WORKING CONDITIONS:

  • During the shelter-in-place order, employees are required to work from home and must have sufficient internet, phone and office equipment to perform the job tasks assigned. A laptop will be issued by the department. Employees may be required to return to work at the Redwood City Campus when the shelter-in-place orders are lifted, at the discretion of each unit’s management.
  • May have occasional extended or weekend work hours during peak business cycles.

 

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

 

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

 

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

 

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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