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Communications and Outreach Manager

Job Family: Administration

Job Series: Administrative Services Administrator

Job Code: 4121
Grade: H
Exemption: Exempt


Note: Not all unique aspects of the job are covered by this job description


The Communications and Outreach Manager serves the critical function of interfacing with the department’s wide range of stakeholders. This position is well-suited for a candidate with a creative mind, deep experience in relationship management and also has exceptional communication, interpersonal and organizational skills. Coupled with this role is a broad set of responsibilities including the following:

  • Project lead and creative visionary for more than 100 high-quality events and programs each year including several complex, large-scale lectureships, conferences, and symposiums.
  • Conducts follow-up assessments and incorporates lessons learned into future opportunities.
  • Manages the department’s marketing and communication tools including its website, alumni database, and social media channels to create fresh and engaging content.
  • Publishes a quarterly newsletter distributed to alumni, donors, faculty, staff and students and writes quarterly profile stories featuring members of the Chemistry community.
  • Coordinate annual recruitment process for corporations interviewing graduate students and postdoctoral scholars.
  • Continuously expands outreach efforts by building meaningful connections and relationships with a broad set of stakeholders including students, faculty, alumni, donors, corporate partners and friends in the Chemistry community.
  • Collaborates with the Department Manager to develop a sustainable funding model to support the department’s programs and research activities.
  • Supports the Office of Development with efforts in donor cultivation and stewardship.
  • Contributes to the development and communication of department policies.
  • Exercises financial oversight over 20 PTAs specific to department events, programs and communications.
  • Hires and supervises support staff and students as needed for various department programs and special projects.

As a member of the Chemistry Managers team and the Chemistry Department, the Outreach and Communications Manager contributes to the effective and efficient operation of the team and the Department. The team is committed to supporting the mission and goals of the department, which is driven by innovative research, education and collaboration. Each manager is accountable for the success of their direct reports and functional area.

  • Independently implement, administer and evaluate day-to-day activities of the unit, function or program. Act as key contact.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Analyze and interpret policies; develop, revise and implement procedures for program or function.
  • Represent the program or function within the department, unit or school. May also represent the program or function to external constituencies.
  • Organize and/or participate in outreach activities that may include communications, events, training, and/or conferences. May participate in development of budgets or oversee budgets and monitor and approve expenditures.
  • May direct staff to perform various tasks and assignments. May also supervise staff.

* - Other duties may also be assigned


Education & Experience:

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.

Certifications and Licenses:

  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,

"Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job." 

Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.


Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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