87869 Requisition #

Are you interested in being part of a dynamic team that is growing? The Hoover Institution at Stanford University is seeking enthusiastic, growth-focused, service-oriented candidates for the full-time position of Collections Care Specialist for the Hoover Institution Library & Archives. The specialist will coordinate preservation and conservation assessment and treatments on library and archival materials for general operations and in support of large-scale digitization of Library & Archives collections.


A cover letter and resume are required for full consideration.


About Stanford University’s Hoover Institution:  The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs. 


Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I.  The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history.  Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges. 


With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.



The Collections Care Specialist performs a wide range of complex and/or interrelated duties involving a high level of decision making within the Preservation Department or more functional areas of a library. Applies knowledge of overall system and works mostly independently with a high degree of initiative.  


The specialist will focus on work consisting of preservation analysis and rehousing needs, as a part of a team of librarians, archivists, conservators, and imaging specialists to survey, rehouse, catalog, label, barcode, and coordinate preservation and conservation treatments as needed for large-scale digitization of Library & Archives collections. The materials involved are rare and unique formats including manuscript collections, organizational records, audio and video formats, and newspapers.  May supervise employees and manage a unit or after hours’ operations by overseeing daily operations and updating and maintaining facilities and equipment.



  • Manage daily operations of a unit to include supervision of staff, as well as training, performance evaluation, scheduling, assigning, prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness
  • Perform searching in national database of bibliographic records to identify microfilm or digital replacement copies
  • Manage timecards
  • Use electronic tracking system for inventory of materials in vault, as well as materials in the department
  • Use Library Automated Retrieval System to keep track of library materials
  • May be involved in vendor relations, and host visits and tours for vendors
  • Collect and maintain statistics; produce reports for management
  • Interact with management and colleagues within and outside the functional area
  • Coordinate and perform a wide range of activities, including outreach and education, teaching workshops, care and handling instruction
  • Troubleshoot and resolve complex technical issues
  • Participate in disaster response. May also direct other responders
  • Create digital documentation and associated metadata



  • Perform collection condition surveys and conservation assessments through detailed examinations and recommend treatment through a work plan.
  • Participate in the development of a uniform description environment across Hoover Library and Archives.


* The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.




Education & Experience:

Bachelor’s degree plus three or more years of experience in an academic library, or equivalent combination of education and relevant experience.  


One to two years of experience in preservation or conservation of rare materials strongly preferred.


Knowledge, Skills, and Abilities:

  • Substantial knowledge of preservation principles and practices 
  • Demonstrated supervisory experience
  • Ability to communicate library policy 
  • Ability to apply judgment and initiative in choosing procedures and evaluating alternatives
  • Experience with library management systems or ability to learn it
  • Demonstrated computer literacy with word processing, spreadsheets, and communication software such as email
  • Demonstrated ability to perform detailed tasks accurately and efficiently (e.g. physical and computer tasks) OK 


Desired / Preferred Knowledge, Skills and Abilities:

  • Substantial knowledge of conservation principles and practices, and the American Institute of Conservation Code of Ethics
  • Ability to identify agents of deterioration
  • Effective interpersonal communication skills
  • Demonstrated ability to perform Conservation treatments 
  • Experience with complex information systems or ability to learn them (e.g., Aeon, Archives Space)
  • Demonstrated ability to be flexible and work well under pressure in a dynamic environment, involved with a variety of simultaneous projects and workflows 
  • Demonstrated organizational skills 
  • Strong problem solving skills, with demonstrated ability to work independently on projects and as part of a team in a fast-paced environment with the flexibility to adjust to changes and reprioritizations


Certifications and Licenses:

  • None



  • Must be able to stand for many hours.
  • Perform desk-based computer tasks.
  • Work with books and in places that may be dusty.
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.  Ability to lift 40 pound boxes or bundles.


*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.



  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.



  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.


The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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