CIRCLE and Communications Office Assistant (Fixed Term)

🔍 Office for Religious Life, Stanford, California, United States

New

📁: Administration

📅   : 3 days ago Post Date

📅   : 108215 Requisition #

This position is a fixed term position through June 30, 2027.

The Office for Religious & Spiritual Life (ORSL) seeks an Office Assistant who will be part of our diverse ORSL team which supports the Stanford community by offering an array of year-round religious and spiritual events and programs. The position requires an understanding of, and commitment to, the mission and purpose of the Office for Religious & Spiritual Life, which is to oversee the religious and spiritual life of the campus, with care and compassion in not only what we do, but how we do our work for the Stanford community.

The ORSL oversees the following facilities/space, in which a variety of programming occurs: the historic Stanford Memorial Church, at the heart of the campus in the main quad and the third floor of the Old Union which forms the Center for Inter-Religious Community, Learning and Experiences (CIRCLE). In addition, the ORSL oversees programming at Windhover, a contemplative center, whose operations are managed by the office of the Vice Provost for Student Affairs.

CORE DUTIES*:

Administrative & Event Support

Serve as the primary receptionist and administrative assistant for the CIRCLE, welcoming and directing visitors and providing support for students and staff.
Manage and respond to a high volume of phone calls, emails, departmental list servs, and drop-in inquiries.
Provide administrative coordination for the CIRCLE, including room reservations, setting up and breaking down event spaces, catering, maintaining office supplies for daily and event use, managing digital and print bulletin boards, and other administrative needs as they arise.
Provide administrative support for University Public Worship, including creating and maintaining a rota of volunteers, drafting the worship script, and sending weekly communications.
Provide administrative support for the Dean for Religious & Spiritual Life.
Serve as a member of an operations team and contribute to a wide variety of functional areas including decisions around event logistics and facilities management.
Regularly consult with stakeholders to determine objectives and requirements. This often includes working with student groups.
Serve as a member of the overall ORSL staff, attending and participating in regular staff meetings, and contributing to a range of other ORSL events (e.g. being part of the staff team for high profile speaker events, special services including Christmas Eve and Easter, and occasional concerts) as well as university events (e.g. Reunion Homecoming, Commencement).

Marketing & Communications

Write, edit, and publish brand-appropriate content for distinct audiences, through a variety of channels (e.g. web, print, email, listserv).
Coordinate the production of all University Public Worship services including the weekly service bulletin, special services, and memorials.
Print collateral production.
E-flyer production.
Event printed program design including organ recitals, lectures, forums, etc.
Update ORSL website content, regularly and with timeliness (on Drupal).
Create weekly newsletter (via Mailchimp).
Build departmental digital community through social media channels .
*Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

High school diploma and three years of administrative experience, or combination of education and relevant experience. Bachelor’s degree preferred.

Knowledge, Skills and Abilities:

Demonstrated ability to multi-task in a customer service-oriented environment
Must be a self-starter and able to quickly adjust priorities
Ability to manage multiple phone lines with excellent phone manner
Ability to interact in a professional and helpful manner with a wide constituency of internal and external visitors
Keen attention to detail
Excellent written and oral communications skills
Ability to maintain a high degree of confidentiality
Ability to work independently as well as within a tea
Familiarity with standard office equipment and practices
Experience and comfortable working on a computer, including experience with Google Suite, database applications, email, internet
Accurate typing skills
Ability to lift up to 25 lbs.

Desired Qualifications:

Experience using Stanford administrative systems (e.g. Oracle Financials)
Knowledge of web design, including HTML Drupal
Knowledge of or willingness to learn about religious traditions, and a genuine interest in engaging with religious groups and the Memorial Church community

Certifications and Licenses:
Must possess and maintain a valid California non-commercial Class C Driver’s License.

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 25 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
Ability to drive day or night.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
When conducting university business, must comply with California Vehicle Code and Stanford University driving requirements.

The expected pay range for this position is $31.97 to $33.91 per hour.

Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanfordʼs extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Additional Information