Chief of Staff & Project Coordinator (Administrative Services Administrator 1)

Thank you for your interest in Stanford University. At this time, Stanford has instituted a hiring pause for non-critical staff positions. The career page will be updated once the hiring pause has been lifted.

Job Summary

DATE POSTEDOct 20, 2023
Schedule Full-time
Job Code 4121
Employee Status Regular
Grade H
Requisition ID 101134
Work Arrangement Hybrid Eligible

📅   : Oct 20, 2023 Post Date

📅   : 101134 Requisition #

Thanks for your interest in the Chief of Staff & Project Coordinator (Administrative Services Administrator 1) position. Unfortunately this position has been closed but you can search our 250 open jobs by clicking here.

DESIRED QUALIFICATIONS:

The ideal candidate is a friendly, proactive, and dependable self-starter with strong interpersonal, communication skills and proactively solve problems and/or independently handle issues. They should demonstrate an ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact. A positive attitude and a passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities.

• Expertise in project management for both large- and small-scale projects pertaining to operations, facilities management, and human resources.

• Must be able to work collegially with faculty, executives and staff both internal and external to Stanford

• Must possess the ability to make decisions, present them, and follow through with implementation

• Candidate should possess exceptional organizational, analytical, and quantitative skills, good judgment, flexibility, ability to work independently, and supervise and provide direction to office staff

• Must possess excellent computer skills and willingness to constantly learn new technical systems.

• Must be proficient with Outlook, Word, Excel, and PowerPoint, Smartsheets, Google suite, Box.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Demonstrated ability to prioritize own work and multi-task.

• Demonstrated excellent organizational skills.

• Demonstrated ability to take initiative and ownership of projects.

• Ability to communicate effectively both orally and in writing.

• Ability to routinely and independently exercise sound judgment in making decisions.

• Demonstrated experience working independently and as part of a team.

• Relevant subject matter knowledge.

• Ability to direct the work of others, for jobs requiring supervision.

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.

• Frequently stand/walk, sitting, grasp lightly/fine manipulation.

• Occasionally use a telephone.

• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

• Occasional evening and weekend hours.