Information Technology Services
88593 Requisition #

Job Family: Information Technology Services
Job Series: IT Systems Analyst
Job Code: 4802
Grade: I
Exemption: Exempt
Effective/Revision Date: 1/28/2021

Job Purpose:


This is a two year fixed term position.


The AV Project Coordinator will work with clients to coordinate the service delivery of Audio/Video Technologies offerings.  In this role, you will play an integral part in being the intermediary between the client and the University IT (UIT) organization. Collaboration with teams within UIT project managers, Video Services Engineers, and Product Managers will be important in successfully deploying services both onsite and at remote locations. You will have to coordinate multiple large and small scale projects and tasks, with competing priorities in a complex and technical team environment. Project management skills and experience will be necessary in this position. You will be tasked with handling daily incoming requests from ServiceNow ticketing system, direct phone calls and email. You will also be required to hold end-user training sessions for the services we deploy to our clients.  



  • Act as single point of contact between IT and the customer.
  • Perform necessary business and system analysis to gather all pertinent data related to issues in production system, patches, upgrades, and enhancements.
  • Collaborate with business partners to gather requirements and identify gaps between requirements and the application. Assist business partners with determining deliverables, creating system test plans, identifying test scenarios, managing user-acceptance testing and conducting production roll out of resolution. 
  • Collaborate with Video Team on application specifications and system enhancements to ensure appropriateness of design and delivering resolution of issues; work with business partners to test and deploy resolution in a timely manner.
  • Assist with initial determination of the feasibility of requests and ensure user requirements are thoroughly and accurately documented in accordance with standard techniques. 
  • Interact with team members, the user community and others on an ongoing basis to ensure accurate identification and delivery of business requirements.
  • Make formal recommendations, and write application specifications, including conversion, upgrade and interface routines.
  • Develop functional specifications to ensure compliance with system development lifecycle methods.
  • Team up with business partners and developers to set realistic response time and/or deliverable expectations.
  • Manage the implementation of the approved development in partnership with developers and business partners.
  • Assist with day to day support for core video conferencing applications including service tickets, documentation, etc.

* - Other duties may also be assigned


Education & Experience:
Bachelor's degree and eight years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Strong capabilities in the following: data mapping, conversion, table structure knowledge, running and analyzing trends, configuration settings, page customizations, security updates, custom coding logics, issues analysis and recommendations, documentation skills, test scripts development, functional analysis, coordination of user acceptance and sign-off, business process improvement, fit/gap analysis, requirements documentation and process flow charting, presentation of options and solutions facilitation.
  • Strong understanding of the components of web applications. 
  • Strong understanding of the software development life cycle. 
  • Strong verbal and written communication skills.
  • Ability to work effectively and collaboratively with minimum direction. 
  • Ability to establish effective, ongoing relationships with clients, staff and management.
  • Ability to manage multiple competing priorities and work under pressure in high stress situations.

Certifications and Licenses:


  • Constantly perform desk-based computer tasks. 
  • Frequently sit, grasp lightly/fine manipulation.
  • Occasionally stand/walk, use a telephone.
  • Rarely writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds.


  • Work extended hours.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.


The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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