Associate Program Coordinator

The Stanford University School of Medicine, Department of Pediatrics advances the health of infants, children, and adolescents worldwide through innovative medical care, research, training and advocacy. Ranked among the top in the nation, the Department of Pediatrics attracts medical students, interns, residents, fellows, and postdoctoral scholars from around the world. The department's programs offer a range of training opportunities in general pediatrics, critical care, and pediatric subspecialties-all within a variety of ambulatory, inpatient, and community settings. Moreover, while teaching the skills required for tomorrow's physician leaders, our programs challenge trainees to explore and develop their interests through basic science, clinical and community-based research.

The Associate Program Coordinator position will support multiple training programs in our office, including our categorical Pediatrics, Physician Scientist Track, Combined Pediatrics and Medical Genetics, Combined Pediatrics and Anesthesiology, Child Neurology, and Triple Board (Pediatrics, Child/Adolescent Psychiatry, and Adult Psychiatry) residency programs.

The successful applicant for this position will be passionate about education, have program and project management experiences, and a desire to collaborate with a dynamic group of faculty, staff, and trainees on a mission to improve child health.

This position is a hybrid role, requiring on-site work two days per week in Palo Alto, CA. A resume and cover letter are required in order to consider an application complete.

Duties include:

·         Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.

·         Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.

·         Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.

·         Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

·         Create complex reports and spreadsheets which may utilize specialized software and systems.

·         Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.

·         Coordinate and monitor routine maintenance services completion.  Plan and coordinate office moves and/or minor renovation projects.

* - Other duties may also be assigned

Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. The hourly rate for this position working in the California Bay area is between $39.20 to $45.56 based on commensurate experience and background.