Associate Director of Finance and Administration

🔍 School of Medicine, Redwood City, California, United States

New

📁: Administration

📅   : 1 day ago Post Date

📅   : 108266 Requisition #

The Department of Dermatology is currently seeking an Associate Director of Finance & Administration (ADFA). This role will report directly to the Director of Finance and Administration (DFA) and will have primary responsibility for Department Operations, Human Resources, and direct supervision of the Administrative Associate team (currently eight members).

This is a hybrid position located at Stanford Redwood City, requiring an on-site presence with the option to telecommute on other days based on operational needs. The candidate must be able to work independently with faculty, staff, and trainees. They must be able to manage both themselves and their team in a highly variable and fast-paced environment, exhibit experience with establishing and maintaining consistent processes and communications, and treat everyone with the utmost respect while maintaining accountability and achieving results. Our department places the highest value on relationships, making it essential for this person/role to prioritize a relationships-first approach.

The Department of Dermatology at Stanford University School of Medicine is a premier department committed to delivering exceptional patient care, advancing the discovery and development of innovative treatments for dermatologic diseases, and training the next generation of Dermatologists. By joining our department, you will collaborate with world-renowned dermatologists and a talented administrative team, directly contributing to our missions.

Duties include:

Direct staff and provide leadership to achieve goals and vision of the organization and the day-to-day operations. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
Develop business plans and infrastructure to support research and teaching. Provide analysis and review of multi-year plans, including providing alternative methods for achieving goals when necessary. Influence faculty leadership on specific recommendations for current operation and for future development of the organization and lead process improvement.
Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting.
Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
Represent the unit’s business and academic operations within the organization. May represent the organization to external constituencies.

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

Training and certification in workplace interpersonal behavior, collaboration, and relationships; proven ability to work with all people at all levels
Strong clinical financial expertise in accounting, budget planning and financial forecasting.
Strong expertise in grants and contract administration.
Strong experience managing department HR matters and programs – recruitment, performance management, workplace incidents, etc.
Strong experience with process improvement initiatives and program building with objective results
Strong experience with operational strategy and long-term planning
Strong experience managing Administrative Associates and/or large teams

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Demonstrated leadership and supervisory skills including conflict resolution.
Excellent planning and organizational skills.
Excellent communication skills.
Strong negotiation and interpersonal skills.
Attention to detail and accuracy.
Strong analytical and problem solving skills.
Strong expertise in business and management computer applications and databases.
Strong knowledge of industry standards and/or regulatory requirements.
Subject matter expertise for area(s) of responsibility.
Ability to multi-task and manage deadlines.

PHYSICAL REQUIREMENTS*:
Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Position may commute and work in multiple locations. Occasional evening and weekend hours.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $160,294 - $199,273 per annum/hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.