Assistant Director for Youth Programs

🔍 Department of Athletics, Physical Education, and Recreation, Stanford, California, United States

📁: Athletics

📅   : Nov 14, 2024 Post Date

📅   : 105218 Requisition #

About Stanford Recreation & Wellness:

Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”) is the premier intercollegiate athletics and recreation program in the country. We are the proud Home of Champions and support the university’s physical education, recreation and wellness initiatives.

Aligned with the pioneering spirit of Stanford University, Stanford Recreation and Wellness is committed to bold and purposeful engagement. We ignite a culture of belonging and wellbeing through movement, adventure, play, and learning. More than fifty full-time and over 400 part-time staff oversee eight recreation facilities at one of the world’s most beautiful universities.

Hosting over a million visits annually, we work cohesively, lead with courage, and pursue and revere excellence. We are building a community that is inclusive and a diverse team that is committed to excellence. We take risks. We are willing to lead. We do the right thing. We create innovative solutions. We develop our employees. We promote a culture of gratitude and recognition. We have fun. If that sounds like you, join us.

Position Summary:

The Assistant Director, Youth Programs is responsible for the creation, implementation, and administration of youth and family programming for Stanford Recreation and Wellness. Specific responsibilities include: management of Camp Cardinal, a comprehensive, 9-week youth summer day camp for over 900 participants on the spectacular Stanford campus; development of innovative and inclusive family friendly activities during the academic year, and special projects related to family and youth.

Your responsibilities will include:

Program Management (35%)

Implement, administer and evaluate day-to-day operations of youth recreation and wellness program(s); solve problems and make decisions that impact the direction of the program based on the needs of the Stanford community.
Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommend curriculum changes to achieve the goals of the youth program.
Lead customer service contact for the program (includes registering 500+ participants); responds to customer concerns and comments.
Ensures the collection, dissemination, and organization of necessary enrollment materials, waiver/assumption of risk forms, and any other required record keeping.
Coordination of youth and family programs including planning and scheduling of facilities, counselor resources, purchasing and maintaining equipment used in programs and quality assurance.
Ensures participant accident reports, employee injury reports, and incidents are maintained and reviewed regularly. Ensures recurring accidents, trends or unusual situations are analyzed and identifies probable causes of each accident and effects change if necessary.
Contribute to the development of marketing materials and strategies
Independently form new relationships and collaborate with various departments across campus for shared initiatives.
Build relationships with schools, daycares, and after-school programs on campus and in neighboring communities.
Work with the events team within the Athletic Department to help solidify and market camps and clinics.
Ensure programs comply with all University and NCAA policies.

Budget and Administrative Management (20%)

Oversee the operating budget for Youth Programs including meeting revenue targets.
Manage online registration and payments.
Manage payroll for contingent staff.
Order and manage equipment inventory for programming.
Collect and provide quarterly and annual program and participant statistics.

Staff Management (35%)

Recruit, select, orient and train, supervise and evaluate staff for all youth programs, events, camps and clinics.
Ensure staff have all the necessary background checks, training and certifications to work with minors.
Schedule and lead staff meetings when appropriate.
Ensures employees are provided, and attend, required safety and staff meetings.

Other (10%)

Promote youth recreation and wellness programs to individuals through active, ongoing communications including, but not limited to, departmental talks, email distribution, distribution of flyers, website development and participation in fairs.
Represent Recreation and Wellness youth programs to internal and external constituencies through campus events, lectures, presentations, department meetings and professional conferences.
Serve as a resource to other departments regarding youth and family programming.
Other duties may also be assigned in order to successfully meet the expectations of the position.

To be successful in this position, you will bring:

Education and Experience

Bachelor's degree required.
Master’s degree preferred.
A minimum of three years of experience in recreation programming and/or youth program development is preferred.

Knowledge, Skills, and Abilities

Experience in youth and recreation programming and/or coaching and knowledge of the requirements to maintain the safety of minors.
Demonstrated ability to develop and meet budget goals.
Knowledge of current risk management practices in recreation settings, business skills necessary to generate revenue and balance budgets, a general understanding of marketing experience and university programming experience.
Experience with MS Office products and database applications.
Excellent interpersonal skills and customer service focus.
Demonstrated ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently, as part of a team, and to direct the work of others.
Demonstrated ability to complete tasks under deadline and possess an attention to detail.
Ability to learn and understand compliance with legal, financial, and university policies and external regulations.

Certifications and Licenses

CPR/AED Certification

PHYSICAL REQUIREMENTS*

Regularly perform desk-based computer tasks.
Frequently stand/walk, sitting, grasp lightly/fine manipulation.
Occasionally use a telephone.
Ability to perform and teach sports and fitness specific skills
Ability to lift 30 pounds regularly and up to 50 pounds occasionally.

WORKING CONDITIONS

Work often takes place in an office setting.
On site management of sport activities at both indoor facilities and outdoor facilities including regular sun exposure in the summer.
Will require some weekends and extended hours due to the nature of the job.

WORK STANDARDS

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.

DAPER’s Integrity:
This position, along with all DAPER coaches and staff, is responsible for the integrity of Stanford’s intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for insuring that his/her involvement with Athletic Department activities maintains the integrity of the University’s reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni. Additionally, this position must comply with University policies and procedures, NCAA and PAC-12 rules and regulations.

The expected pay range for this position is $78,000 to $81,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for you:
Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information